Payroll Analyst

ROLE OVERVIEW and PURPOSE 

The Payroll Analyst will perform various payroll transactions and duties to ensure paychecks are processed timely and accurately.  This role will assist management in training and coaching other payroll specialists on the team.  Additionally, this role will analyze and audit processes to ensure accuracy and efficiency.   

RESPONSIBILITIES

• Oversees payroll functions for semi-monthly payroll by reconciling, auditing, including assisting with timely transmittal of data, including tax, wage garnishments, benefits, timecards, etc. 

• Provides support for semi-monthly payroll processing and off-cycle checks, including production of retroactive, bonus, and final paychecks 

• Audits and maintains payroll allocations to ensure proper recording of payroll in accounting software 

• Collaborates with HRIS team for payroll HRIS system testing and troubleshooting  

• Conducts regular audits on payroll procedures and records to support the month and year end close processes 

• Reviews and approves workflows to ensure accurate records are maintained for new hires and employment changes 

• Responds to employee inquiries and requests regarding payroll related matters in a timely manner 

• Stays current with changes in the law and verifies compliance with government payroll requirements  

• Prepares numerous routine and ad hoc reports and analysis for annual filings, workers’ compensation insurance, internal auditors, regulatory agencies, and special projects 

• Works with other departments to resolve discrepancies and ensures proper adjustments to payroll are recorded 

• Manage and support projects involving payroll and timekeeping systems, with responsibility for driving new process development, implementation, and continuous improvement. 

• Trains, coaches, and serves as backup to Payroll Specialists, as needed 

• Maintains productive relationships with other departments, including HR, Benefits, Leave of Absence, and Operations 

EDUCATION/EXPERIENCE 

• Bachelor’s degree in accounting, finance, business, or related field 

• Payroll certification preferred 

• Four years’ payroll, accounting, or finance experience required 

• Two years’ payroll processing experience required 

• Experience using advanced level Excel for reports, complex formulas to identify and analyze payroll issues, such as VlookUp, Pivot Tables, and others related required 

• Experience using UKG products preferred 

• Experience in healthcare industry preferred 

ADDITIONAL QUALIFICATIONS (Knowledge, Skills and Abilities) 

• Excellent verbal and written communication skills, including superior composition, typing and proofreading skills 

• Ability to interpret a variety of instructions in written, oral, diagram, or schedule form 

• Knowledgeable about and experience with payroll best practices 

• Knowledgeable about and experience with federal and state payroll tax and labor law developments 

• Ability to research payroll issues independently 

• Excellent analytical ability 

• Ability to handle confidential information in accordance with company’s guidelines 

• Ability to use Microsoft Office applications, such as Word, Power Point, OneNote, and Outlook 

• Ability to successfully manage multiple tasks simultaneously  

• Excellent planning and organizational ability 

• Ability to work as part of a team as well as independently 

• Ability to work with highly confidential information in a professional and ethical manner  

Physical Requirements 

• Ability to lift/carry 10 lbs/weight 

• Ability to stand for long periods of time 

COMPLIANCE (Safety & HIPPA) 

• Follows all safety procedures as outlined in Neighborhood Healthcare’s Illness and Injury Prevention Plan (IIPP) and report any injuries and/or unsafe conditions immediately 

• Maintains current knowledge of policies and procedures as they relate to safe work practices 

• Follows all safety procedures and report unsafe conditions 

• Uses appropriate body mechanics to ensure an injury free environment 

• Familiarity with location of nearest fire extinguisher and emergency exits 

• Follows all infection control procedures including blood-borne pathogen protocols 

• Maintains privacy of all patients, employee and volunteer information and access such information only on a need-to-know basis for business purposes 

• Complies with all regulations regarding corporate integrity and security obligations 

• Reports all behavior and/or activity that are unethical, fraudulent, or unlawful 

Pay range: $80,200 to $115,500 per year, depending on experience. (DOE)  

Compensation Disclosure: The posted salary range reflects the designated pay grade for this position. While this range represents the broader classification of the role, actual compensation will be based on several factors, including but not limited to: the candidate’s overall knowledge, skills, and experience, market data and industry benchmarks, internal equity within the organization, Budgetary considerations and organizational needs. As a result, placement within the range is not guaranteed, and the full pay grade range may not be utilized.