Payroll Analyst (Multiple Positions)

Initial Posting Date:

Application Deadline:

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Job Description:

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

The Office of Financial Services (OFS) is seeking Three (3) Payroll Analysts to join our team in Salem. Are you detail-oriented, and a critical thinker who makes sound business decisions?  Do you enjoy assisting others and are an effective communicator? If so, we’d love to hear from you!

Summary of Duties

As a Payroll Analyst, you will be:

• Reviewing and providing guidance to employees, managers, and HR staff for entries into payroll and benefit systems.

• Reviewing and analyzing reports and making adjustments as needed.

• Reviewing and processing any contested or complicated transactions.

• Applying basic bookkeeping, payroll, and benefit practices and principles in accordance with various rules and policies.

• Reconciling payroll, benefits, and protected leave reports in accordance with rule/policy.

• Performing basic analysis of agency payroll, benefits, or protected leave data from agency or statewide payroll application reports.

• Communicating and explaining pertinent payroll, benefits, or protected leave data.

• Suggesting improvements to business practices.

• Providing basic training on the payroll and benefit systems.

• Instructing staff on proper timesheet entry and coding.

Minimum Qualifications:

• Two years of experience in analyzing, calculating, recording, and maintaining routine financial information and must include accounting, data, or payroll processing; OR

• At least 96 quarter (64 semester) credit hours or associates degree from an accredited college, university, or vocational- technical school that includes 12 quarter (9 semester) hours in accounting, business, or finance; OR

• A Certified Payroll Professional’s (CPP) certificate; OR

• One year of experience analyzing, calculating, recording, and maintaining routine financial information and must include accounting, data, or payroll processing AND

  • At least 43 quarter (29 semester) credit hours from an accredited college, university, or vocational-technical school that includes 8 quarter (6 semester) hours in accounting, business, or finance; OR

  • One year of experience analyzing, calculating, recording, and maintaining routine financial information and must include accounting, data, or payroll processing AND payroll certification from an accredited college, university, or vocational-technical school.

Essential attributes: 

We are looking for candidates with:

• Excellent written and verbal communication skills

• State Payroll: Knowledge of federal and state wage and hour regulations, tax laws affecting payroll, and regulations

• Software Knowledge: Ability to learn Workday system to process payroll

• Customer Service: Ability to work with a wide range of individuals in a positive, productive manner is critical to success in this position

Please be sure to clearly describe how you meet these attributes within your application materials. These attributes will be used to determine which candidates will be selected to move forward in the process.

Attention all candidates! Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.

• Please upload a resume or complete the work history profile. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
• Current State of Oregon employees: Apply via your employee Workday account.
• If you are not a current State of Oregon employee, view this application instructional video.
• After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the recruitment process.

• The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Working conditions:

• Work occurs in a typical office environment with normal office hours.

Background Checks and Requirements

• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
• {Insert appropriate additional requirement language}

Benefits

• ODHS Employee Resource Group communities that promote shared learning.
• Cost of Living Adjustments.
• Annual salary increases (until you reach the top of the listed salary range).
• Amazing benefits package.
• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

Veterans’ and Oregon National Guard preference:

• Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.

Malheur County preference:

• If your primary residence is in Malheur County, you may choose to receive 5 percent preference points. The application process includes a required question where you can indicate if you’d like to receive preference or not.

Contact Information

We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.

• The recruiter for this position is Ryan Bennett. If you contact the recruiter, please include the job requisition number.

• Email: ryan.bennett@odhs.oregon.gov 

We thank you for considering this employment opportunity with the Oregon Department of Human Services!