Payroll Administrator

Department: Accounting

Job Title: Payroll Administrator

Reports to: Controller

Compensation: $70,000 - $73,000

About Troutbeck

A cherished heritage of hospitality has been distilled into the spirit of welcome you feel within Troutbeck. Created to delight and impress, Troutbeck is sumptuously designed and restored, brimming with splendor and perfectly appointed in every detail. It is reflected by a world-class team whose personalized, anticipatory intimate service is geared to providing a world class guest experience.

Who We Are

We value our staff, our guests, our community, and are committed to preserving the environment we inhabit. Our culture is all about collaboration, dedication, and best-in-class customer service. Details matter at Troutbeck. We love what we do, and we love rolling up our sleeves to help each other in any department, in any way. When any one person or department succeeds - we all succeed!

Overview

We are seeking a detail-oriented and highly organized Payroll Administrator to join our luxury hospitality team. Supporting payroll operations for two luxury hotels, the Payroll Administrator is responsible for accurately processing payroll, maintaining employee payroll records, ensuring compliance with federal, state, and local regulations, and providing exceptional service to employees regarding payroll-related inquiries.

The ideal candidate is dependable, maintains strict confidentiality, and thrives in a fast-paced hospitality environment where accuracy and timeliness are essential.

Key Responsibilities

• Process weekly payroll for employees for two luxury hotels
• Review and verify employee timecards, attendance records, overtime, gratuities, and paid time off.
• Ensure payroll is processed accurately and on schedule.
• Maintain payroll records and employee files in accordance with company policies and legal requirements.
• Process new hires, terminations, wage adjustments, garnishments, direct deposit changes, and tax withholding updates.
• Respond promptly and professionally to employee payroll questions and resolve discrepancies.
• Reconcile payroll reports and assist with month-end and year-end payroll activities, including W-2 preparation.

• Ensure compliance with federal, state, and local wage and hour laws, tax regulations, and company policies.
• Coordinate with Human Resources regarding employee status changes, benefits deductions, and leave administration.
• Prepare payroll reports for Finance and management as requested.
• Receive, review and record employee benefit invoices - CoPower/Aetna/Aflac - monthly
  • Set up payment and distribute across companies & departmens
  • Identify issues and highlight for resolution
• Assist during internal and external payroll audits.
• Maintain confidentiality of sensitive employee and company information.
• Support continuous improvement initiatives to streamline payroll processes and enhance accuracy.
• Bank Match for payroll, HAS and operating accounts

Other Responsibilities

• Assist in completing daily trial balance
• Reconcile credit card transactions
• Collect & reconcile cask -bank deposit weekly
• Monitor daily incoming wires/check - notify sales department to post
• Collect and deposit rents for employee live on properties (2) monthly
• Generate and distribute weekly overdue items and GL open balances
• Journal entries to record expense
• Other duties as assigned