Payroll Administrator

Job Description

Payroll Administrator

Are you a seasoned Payroll Administrator with a proven track record of success? Do you thrive in a team environment that promotes learning and opportunities for personal growth while making a positive impact?

If so, take a look at this rewarding career opportunity working alongside a supportive and collaborative team of over 9,000 regulated health care and other professionals. ​​​We are amid a momentous time for health care in Ontario as we move to a more connected health care system through the Ontario Health Teams model of care.

Ontario Health at Home is looking for a skilled and motivated individual to support the delivery of high-quality payroll services. Reporting to the Manager, Payroll this role will ensure that all unionized employees in the Central area of Ontario Health atHome are paid in an accurate and timely manner in accordance with all federal and provincial statutory regulations. The Payroll Administrator is responsible for preparing all payroll remittances, allocating payroll costs to the appropriate general ledger account in the financial management information system, and for reconciling payroll system transactions into the general ledger.

What will you do?

• Prepare, process, balance and distribute bi-weekly payroll in a unionized environment in a timely and accurate manner using an automated payroll system.
• Ensure all employee information, including accumulators, is accurate and complete in the payroll system.
• Prepare bi-weekly reports to ensure accuracy of hours paid, seniority, and job status.
• Responsible for timely and accurate pay rate administration in accordance with the collective agreement, Human Resources and Finance Policies & Procedures.
• Prepare, process and issue Records of Employment (ROE), and sub-plan calculations per Human Resources Development Canada guidelines and the collective agreement.
• Calculate final payments for terminated employees and issue all final documents for termination.
• Communicate with third parties such as Human Resources & Skills Development Canada (HRSDC) and Canada Customs and Revenue Agency (CCRA), Quadrant HR, Workers’ Safety & Insurance Board (WSIB), the Hospitals of Ontario Pension Plan (HOOPP) and the benefits carrier to ensure payroll system complies with changes.
• Respond to staff payroll inquiries and provide payroll information to new employees as part of their orientation.
• Balance and remit all government taxes in a timely and accurate manner (Receiver General, EI, Canada Pension, Child Support/Garnishments, Employer Health Tax, WSIB).
• Deduct, balance and remit all required deductions from employees.
• Verify employee pension contributions on a bi-weekly basis in preparation for the monthly submission to the pension plan and the year-end reconciliation to the pension provider.
• Complete year-end reconciliation file to pension provider.
• Prepare biweekly payroll journal entry and input into financial information system.
• Reconcile general ledger accounts related to payroll.
• Prepare monthly payroll accrual.
• Prepare and distribute management reports related to the payroll function
• Maintain payroll filing system to ensure compliance with record retention guidelines.
• Develop management reporting tools to assist in the auditing of the payroll system.
• Lead and complete all year-end payroll processes.

What must you have?

• Successful completion of a post-secondary Business Diploma or equivalent education
• Completion of or actively working towards accreditation through the Canadian Payroll Association’s (CPA) Payroll Management Certification Program or equivalent
• Minimum 2 to 3 years’ payroll-related experience
• Sound knowledge of payroll and payroll systems in a computerized environment
• Solid understanding of payroll practices, regulatory requirements and legislation
• Ability to apply and interpret the payroll requirements as per the collective agreement
• Knowledge of pay and benefit entitlements
• Proficient use of MS Excel at an intermediate to advanced level
• Knowledge of accounting principles and experience with accounting software
• Strong keyboarding skills
• Strong organization and prioritization abilities ensuring data is entered accurately and in a timely manner
• Demonstrated ability to work independently and accurately in a fast-paced environment with frequent interruptions
• Ability to maintain discretion and safeguard confidential information
• Superior customer service skills, exercising good judgment and professionalism when responding to inquiries
• Ability to accurately analyze, problem-solve and perform calculations in a timely manner
• Ability to manage frequent changes within a team environment
• Effective communication skills
• Proactive in meeting challenges of the changing environment of payroll including use of the internet and intranet
• Ability to work outside of regular work hours as required
• We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.

What would give you the edge? 

• An Accounting background and/or Accounting courses
• Experience in computerized payroll preferred
• Knowledge of report writing software such as Reportwriter, QHR report writing experience is an asset

What do we offer?

We know wellness is supported with work-life balance. In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer: ​

• Attractive comprehensive compensation packages and benefits​
• Valuable development opportunities​
• Membership in a world class defined benefit pension plan​
• Salary: $35.16 per hour to $42.47 per hour​

Who are we?

We are Ontario Health atHome, ready to serve every person in Ontario. We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.

Why join us?

If you’re interested in driving excellence in care and service delivery, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.

Equity, Inclusion, Diversity and Anti-Racism Commitment

Ontario Health atHome is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

This job posting is for an existing vacancy.