Payroll Administrator

NASA Federal Credit Union is seeking a Payroll Administrator to manage a variety of payroll-related duties, including the processing of wages, bonuses, and allowances, as well as general ledger postings and reconciliations for NASA Federal Credit Union and its subsidiaries, ensuring accuracy and compliance.

The Payroll Administrator will assist with preparatory activities prior to audits or regulatory examinations and may serve as a resource during audits or examinations. This position will also manage timecards for NASA Federal Credit Union and CU Title, while demonstrating professionalism, discretion, and strong ethical standards when handling sensitive payroll information.

Additionally, the role will collaborate with Human Resources and Finance to develop standardized, scalable processes that promote accuracy and compliance. The Payroll Administrator will serve as a Workforce Manager subject matter expert, providing support for staff inquiries, system releases, enhancements, audits, and stakeholder needs.

This position may require you to commute to our Corporate Office in Upper Marlboro, MD periodically.

Essential Duties and Responsibilities: include the following with other duties as assigned.

• Remains cognizant of and adheres to Credit Union policies and procedures, and regulations pertaining to the Bank Secrecy Act

Level I:

• Administers payroll processing for NASA Federal and its subsidiaries.
• Administers ADP Workforce Manager Timekeeping transactions and updates, ensuring accuracy and seamless integration for processing. 
• Reviews all FMLA and State Leave certification cases against the timecards and adjusts as needed. Coordinates the deduction of insurance benefits (when applicable).
• Manages all employee contribution changes and loan payments within ADP application. 
•  Completes all garnishment processing and ensures compliance with all associated requirements.es Completes VOIDS, Adjustments, and Manual Checks.
• Posts accurate journal entries to the general ledger.
• Retains proper support for all payroll processing including payroll changes and adjustments for the required time period.
• Supports year-end processing, including W-2 reconciliation, accrual management, audits and reporting.
• Assists with the preparatory work prior to internal audits or regulatory examinations of the Credit Union and may act as a resource during the audit/examination.
• Creates and maintains procedures.
• Manages general ledger reconciliations across multiple accounts, ensuring accuracy and timely resolution of discrepancies.
• Assists the Financial Management team with completing the month-end close.
• Assists with special accounting assignments as needed.

Level II: All duties as listed above for Specialist I as well as the following.

• Administers ongoing Exception Management Review of timecards; including communicating with all levels of staff to clarify exceptions and adjust accordingly.
• Completes complex payroll adjustments. Processes Federal and State tax and social security withholdings, and all other deductions, insurance, benefits, retirement, 401(k) contributions/company match/loans and Gainsharing.
• Completes monthly management reporting.
• Partners with HR and Finance on multistate compliance regulations and practices.
• Prepares monthly payroll accruals for posting to the general ledger
• Collaborates with ADP on Payroll configurations, integrations, and testing; while incorporating automation opportunities and efficiencies.  

Education and Experience:

Level I:

• Two to three years of relevant experience and/or education.
• Knowledge of commonly used Accounting and Payroll concepts, practices, and procedures. 
• Capable of ensuring the computing and deduction withholdings are completed accurately and in accordance with regulatory guidelines.
• Works under immediate supervision. 

Level II:

• Three to five years of payroll experience. 
• Associate's degree (A. A.) in Accounting preferred.
• FPC certification preferred.
• Familiar with advanced payroll concepts of taxable vs. non-taxable compensation and benefits and tax reporting requirements.
• Works under general supervision.  

Other Skills and Abilities:

• Effective written and verbal communication skills required.
• Proficiency with MS Office applications.
• Exceptional attention to detail and strong analytical skills.
• Flexible and dependable to accommodate essential payroll processing over holiday weekends.
• Highly organized, with the ability to meet tight deadlines for bi-weekly payroll cycles.
• Professionalism, discretion, and strong ethical standards in handling sensitive payroll information.
• Ability to work under pressure and manage multiple priorities during payroll periods.
• Knowledge of Payroll software, accounting software, and spreadsheet software.
• The current software systems utilized are ADP WorkforceNow and Workforce Manager applications, Symitar, MS-Excel Spreadsheet software and MS-Word Word Processing software.

Our Generous Benefit Package Includes:

NASA Federal Credit Union offers an array of benefits including comprehensive healthcare, 401(k), paid leave, remote work options for applicable positions, and more.

+Insurance coverage begins the 1st day of the month, following 30 days after hire date.

*100% Credit Union-Paid

Full-Time Employee Benefits:

• Salary: $55,000 - $96,875 / Annually
• 401(k) with employer match up to 6% and immediate 100% vesting
• Gain Sharing Bonus (eligibility rules apply)*Health Insurance (Choice of two nationwide PPO plans)
• High-Deductible Plan: 100% employer contribution toward premium. (HSA and FSA compatible)+*
• Low-Deductible Plan: Generous employer contribution toward premium. (FSA compatible)+
• Dental Insurance: Generous employer contribution toward premium (HSA and FSA compatible)+
• Vision Insurance: Generous employer contribution toward premium (HSA and FSA compatible)+
• Long-term Disability Insurance+*
• Flexible Spending Medical Account (FSA)+
• Flexible Spending Dependent Care Account+
• Health Savings Account (HSA)+
• Voluntary Supplemental Employee and Dependent Life Insurance+
• Voluntary Short-term Disability Insurance+
• Remote or Remote / Hybrid work options based on position
• Life Insurance/AD&D+*
• Vacation Leave (excluding Outside Loan Officers)
• Sick and Safe Leave
• 11 Paid Holidays
• Education Assistance
• Employee Referral Bonus*
• Credit Union Membership Eligible
• Employee Assistance Program+*
• Identity Theft Protection (Additional premiums to add family members)+*
• Pet Insurance
• Employee Discount Program
• Remote or Remote / Hybrid work options based on position

All benefits are based on meeting NASA Federal Credit Union’s eligibility requirements and the carrier’s terms and conditions. 

                                                                            WE’RE STRONGER TOGETHER

At NASA Federal Credit Union, we strive to ensure a culture of collaboration, inclusion, and opportunity where everyone can feel valued, appreciated, and respected. We commit to recruit and retain a diverse team with the best talents to live our vision, mission, and values. We recognize that respecting different perspectives and experiences makes us stronger together.