Payroll Administrator MAT Leave Coverage

Payroll Administrator (Entry Level)

Location: Edmonton, AB

Department: Human Resources / Payroll

Reports To: Corporate Payroll Manager

Position Summary

The Payroll Administrator (Entry Level) supports the Payroll team with the accurate and timely processing of payroll-related activities. This role is ideal for an individual who has completed post-secondary education in Payroll, Accounting, or Human Resources and is looking to begin their career in payroll administration. The successful candidate will receive hands-on training and mentorship and will work closely with senior payroll team members to learn payroll processes, legislation, and systems.

Key Responsibilities

Payroll Processing Support

• Assist with the preparation and processing of weekly and bi-weekly payroll
• Enter and maintain employee data including new hires, terminations (ROEs), and job changes
• Assist with time and attendance review and data validation
• Support payroll adjustments such as bonuses, vacation pay, statutory holiday pay, and deductions

Employee & Administrative Support

• Respond to basic employee payroll inquiries (pay statements, deductions, direct deposit)
• Assist with payroll documentation, filing, and record retention
• Support year-end payroll activities (T4s) under guidance from senior staff
• Maintain confidentiality of payroll and employee information at all times

Compliance & Controls

• Learn and apply federal and provincial payroll legislation
• Assist in ensuring payroll compliance with Employment Standards, CRA, and internal policies
• Support audits and payroll reconciliations as requested

Systems & Reporting

• Enter and update payroll information in the payroll system
• Assist with generating basic payroll reports
• Participate in system testing, audits, and data clean-up activities as needed

Qualifications & Experience

• Payroll education or certification coursework (e.g., Payroll Compliance Practitioner – PCP program) is an asset
• Strong attention to detail and accuracy
• Basic understanding of payroll principles and deductions
• Proficiency with Microsoft Excel and Outlook
• Strong organizational and time management skills
• Ability to handle confidential information with professionalism
• Co-op, practicum, internship, or part-time experience in payroll or accounting
• Exposure to payroll or HRIS systems, would be an asset
• Knowledge of unionized or multi-province payroll (training provided), is preferred

Competencies & Attributes

• Eager to learn and develop a career in payroll
• Strong numerical aptitude
• Customer-service mindset with employees and internal stakeholders
• Dependable, methodical, and detail-oriented
• Comfortable working with deadlines and structured processes