Payroll Administrator

Job Status: Temporary Full-Time

Union: Non-Union

Number of Positions: 1

Hours of Work: 35

Location: Civic Centre, 315 King Street W, Chatham

Reason for Vacancy: Replacement

Closing Date: June 2, 2026, 11:59pm EST. Applications received after this deadline will not be accepted.

The Municipality of Chatham-Kent has an opening for a temporary full-time Payroll Administrator in the Human Resources and Organizational Development division. This temporary full-time opportunity is for a period up to December 31, 2026 

Job description

The Payroll Administrator position is responsible for administering the accurate preparation, calculation, and completion of payroll for municipal staff (full time and part time, both union and non-union). The incumbent interprets and applies various acts, regulations, policies, and procedures related to payroll administration. The incumbent ensures timely payment of all government and payroll remittances and the accurate administration of payroll balance sheet accounts.

Essential responsibilities

• Demonstrate Chatham-Kent’s core values and competencies
• Administer and process bi-weekly salary and hourly payroll for all employees, prepare and issue payroll payments, which includes verification of data, verification of data from entries made from departments, processing the payroll, distributing the payroll information to employees, audit, investigate and reconcile payroll records and discrepancies, updating payroll files and ensuring accurate payroll records
• Provide guidance, training, and coordination of payroll tasks for timekeepers and administrative staff
• Configure Human Resources Information Systems (JD Edwards, UKG Pro, and UKG Workforce Management) to process changes in collective agreements, policies, pension, and other government requirements
• Access and interpret information from scheduling, punch clock and multiple HRIS systems to extract data
• Prepare and configure reports and data as requested by departments and management team
• Complete, verify and process forms and documentation for administration of taxable benefits, benefit adjustments, pension plan adjustments, WSIB adjustments, and leaves of absence
• Prepare and process year-end tax statements, pension reports, WSIB reports, Records of Employment and other statutory government-related reports
• Compile, review, and balance period-end reports, statements, and summaries related to pay and benefits accounts and reconcile to the general ledger

Essential qualifications

• University degree (preferably in an accounting or payroll program), with two (2) to four (4) years of related experience
• Experience working with HRIS & Payroll systems, pension plans, WSIB, multiple collective agreements and pay schedules, taxable benefits and as well as preparing accounting entries, summaries and reports
• Knowledge of, and experience applying mathematical and calculation skills to accurately process payroll figures, deductions, and adjustments
• Experience working with the OMERS pension plan
• Experience working in a fast-paced environment with advanced time management, prioritization, organization and interpersonal communication skills
• Knowledge of, and experience working with human resources information systems, including JD Edwards or UKG Pro (or other similar software program)
• Advanced skills in Microsoft Excel and experience using other Microsoft Office Software (Word, PowerPoint, Outlook) (or similar software program)

Other qualifications

• Payroll related courses would be considered an asset
• Knowledge of legislation affecting payroll would be an asset
• Knowledge of union contracts is an asset
• Data entry experience an asset

Work environment/hours of work

• This position works indoors.
• This position works weekday hours, with occasional evening hours

Working Remotely

This position has been approved for remote working, at the discretion of the supervisor based on the Working Remotely Policy.

This position may be required to attend on-site meetings in order to complete essential responsibilities of the role.  As per the Working Remotely Policy, employees scheduled to work remotely on a certain day may occasionally be called to a municipal onsite work location on short notice.  Employees must remain flexible to accommodate municipal requirements and be prepared to be called in on short notice.

Background check requirements

Successful candidates will be required to complete a background check prior to commencement of employment. A background check may include the following: education/certification verification and employment reference check. Because of the environment this position will be working in, the successful candidate will be required to furnish an original Police Information Search (Criminal Record Check) prior to commencement of employment.

Essential physical and/or safety requirements

• Walking: frequent walking on level surface (office duties)
• Sitting: frequent sitting in a chair (office duties)
• Reaching: frequent reaching below shoulder, forward; occasional reaching above shoulder (office duties, filing)
• Standing: frequent standing inside (office duties)
• Hands: frequent fine finger dexterity (movement), gripping, pinching, mousing (office duties)

Benefits

This temporary full-time position has an hourly wage of $40.852 to $46.181 and will receive 15% in lieu of benefits (which includes group benefits, statutory & non-statutory holidays, and non-enrolment in OMERS) and 4% vacation pay. Where a permanent employee is receiving benefits and is the successful candidate for a temporary vacancy, benefits will remain as per the policy manual.

Notice to Internal Municipal Employees only

When internal employees are applying to temporary vacancy and want to maintain their permanent status: positions posted as “temporary” may be filled with permanent employees (full-time, part-time and call-in) who want to keep their permanent status provided their ability to be released to a temporary position is reviewed and approved with their current manager/supervisor before submitting an application.

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The Municipality of Chatham-Kent is an equal opportunity employer, committed to fair and accessible employment practices that attract and retain talented employees in a workplace that is inclusive, supportive, and reflective of the diverse community we serve.

The Municipality does not use artificial intelligence or automated decision‑making tools in its recruitment or selection processes; all hiring decisions are made by people.

Should you require accommodations during the recruitment process, please contact Human Resources & Organizational Development (HROD) at 519-360-1998. Applicant information is collected under the authority of the Municipal Freedom of Information and Privacy legislation and will be used strictly for the purpose of candidate selection.