Payroll Administrator

The Payroll Administrator will administer payroll from start to finish. This includes but is not limited to: calculating manual counters, performing weekly prevailing wage audits, timecard corrections, administering certified payrolls, administering the Department of Industrial Relations (DIR) process, administering active contracts, etc.  The Payroll Administrator is also responsible for recording and processing the company’s time and attendance through the payroll systems in accordance with Generally Accepted Accounting Principles; verifying that transactions comply with company policy, procedure, and state and government regulations. These duties include maintaining employee data, maintaining vacation/sick leave reports, submitting payroll taxes and benefit and 401k reports, payroll general ledger account reconciliation and analysis. The Payroll Administrator is responsible for ensuring effective, efficient, timely and accurate payments to employees and government agencies.

**This is a seasonal role, expected to end May 2027 with potential to extend further depending on workload**

What we do:

At Rain for Rent, we move water—every day. As the leading provider of temporary liquid handling solutions, we’re recognized for our systems engineering expertise, cost-effective problem solving, and the high value we deliver to organizations facing critical liquid management challenges.  Our experienced teams, supported by skilled engineers, are continually redefining what customers expect from a liquid handling provider. We design innovative equipment and harness cutting-edge technology to meet the demands of the toughest environments. From water handling and irrigation to temporary liquid storage, our solutions consistently exceed customer expectations for quality and service. We are committed to completing every project safely, efficiently, on time—and done right the first time.

To learn more about Rain for Rent please check out this short 2 minute YouTube video here.

Rain for Rent employees take great pride in being part of a family-owned company with a rich and enduring legacy. For over 91 years, we’ve delivered consistent, high-quality products and services to our customers. With more than 70 locations across the U.S., Canada, and the UK, Rain for Rent remains committed to excellence. Honesty and integrity are at the core of everything we do. Our dedicated team strives to exceed expectations through exceptional service and unwavering quality.

Summary:

The Payroll Administrator is responsible for recording and processing the company’s time and attendance through the payroll systems in accordance with Generally Accepted Accounting Principles; verifying that transactions comply with company policy, procedure, and state and government regulations. These duties include maintaining employee data, maintaining vacation/sick leave reports, submitting payroll taxes and benefit and 401k reports, payroll general ledger account reconciliation and analysis. The Payroll Administrator is responsible for ensuring effective, efficient, timely and accurate payments to employees and government agencies.

Essential Duties and Responsibilities:

• Administers Prevailing Wage from start to finish. This includes but is not limited to: calculating manual counters, performing weekly prevailing wage audits, timecard corrections, administering certified payrolls, administering the Department of Industrial Relations (DIR) process, administering active contracts, etc.
• Collaborate closely with internal and external customers to manage the prevailing wage process.
• Processing of weekly, bi-weekly, off-cycle payrolls from start to finish.
• Collect and input payroll data such as hours worked, sales, from time sheets and other records.
• Administers internal ticketing system to ensure accurate payroll inquiries are reviewed.
• Prepares computer input, enters data into computer files, or computes wages and deductions and posts to payroll records.
• Answers employer, manager, and employee payroll related inquiries; providing information while maintaining a high level of customer service and confidentiality.
• Responds to all Federal, State, and other agency requests for compliance documentation (wage orders, garnishments, tax levies, etc.).
• Prepares and issues paychecks or manual checks as requested.
• Process employee per diems.
• Ensure the payroll files are in order and meet labor law regulations.

Work Environment:
The work environment characteristics described here are representative of those and employee encounters while performing the essential functions of this job.

At RfR, in-person work at our offices and/or branch location is a top priority because it allows us to more effectively collaborate, connect, and builds a workplace culture that drives our continued success. This role requires onsite presence at a RfR office and/or branch location. Except for limited circumstances, remote and/or hybrid options are not offered at this time. The employee

What we offer:

At Rain for Rent, we take pride in taking care of our team. We offer a comprehensive benefits package and a supportive work environment where employees can thrive both personally and professionally. Our offerings include:

• Comprehensive medical, dental, and vision insurance
• Matching 401(k) retirement savings plan
• Competitive base salary
• Nine paid holidays and a generous paid time off (PTO) program
• Tuition reimbursement to support continued education
• Company-sponsored training and career development opportunities
• Pet insurance and many other valuable perks

We are proud to support those who have served our country. We are honored to share that Rain for Rent has earned the Military Friendly® Employer Gold (MFE) Gold Designation for 2026! This is our fourth consecutive year being recognized, and our second year achieving Gold-level distinction. We are committed to hiring and supporting veterans. Vets - Rain for Rent® When you join the Rain for Rent team, you're not just building a career—you’re building meaningful relationships, doing work that matters, and making a positive impact in your community. The choice is easy. Join the Rain for Rent team today.

**Rain for Rent does not accept 3rd party applicants**

Rain for Rent is proud to be an Equal Opportunity and Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, disability, veteran status, gender identity, and sexual orientation, and other statuses protected by law.

Estimate Pay: $23.00 - $34.00 per hour DOE