Payroll/Administrative Specialist

Position Summary

Plans and directs accounting activities within by performing the following duties, personally or through subordinate supervisors.

Essential Duties and Responsibilities

• Developments and implements goals, policies, priorities, and procedures relating to financial management, budget, accounting, and/or payroll.
• Supervises and participates in the preparation of various financial statements and reports.
• Directs the installation and maintenance of accounting records to show receipts and expenditures.
• Directs the maintenance of general and subsidiary ledgers, accounts receivable, revenue distribution, depreciation, cost, property, and operating expenses, and insurance records.
• Directs and participates in cost analyses and rate studies.
• Prepares statements and reports of estimated future costs and revenues.
• Directs internal audits involving review of accounting and administrative controls.
• Establishes system controls for new financial systems and develops procedures to improve existing systems.
• Coordinates preparation of external audit materials and external financial reporting.
• Reviews financial statements with management personnel.
• Directs the installation and maintenance of new accounting, timekeeping, payroll, inventory, property, and other related procedures and controls.

Supervisory Responsibilities

Manages 2-3 subordinate supervisors who supervise a total of four employees in the Finance/Accounting Department. Is responsible for the overall direction, coordination, and evaluation of this unit. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Education/ Skills/ Experience

Master's degree (M. A.) or equivalent and 8 to 12 years related experience and/or training; or equivalent combination of education and experience.

Skill Requirements

Language Skills

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

To perform this job successfully, an individual should have knowledge of Accounting software; Database software; Human Resource systems; Internet software; Inventory software; Payroll systems; Spreadsheet software and Word Processing software.

Physical Demands and Work Environment

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand. The employee is occasionally required to use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is frequently exposed to moving mechanical parts. The employee is occasionally exposed to fumes or airborne particles.