Payroll Administrative Professional

Job Description Overview:

The Payroll Administrative Professional will accurately process payroll, maintain benefit records and all related duties to employee reporting

Qualifications:

• High School Diploma
• Experience in Payroll/Accounting
• Experience with Infinite Visions accounting software
• Knowledge of Computer Systems
• Proficient in Microsoft Office Suite with emphasis on Excel
• Knowledge of standard office equipment
• Ability to exercise initiative, independent judgment and discretion in performing duties
• Knows the importance of confidentiality
• Knowledge of TRS and IMRF rules and regulations preferred

Duties and Responsibilities:

Payroll:

• Processing payroll accurately in an efficient and timely manner, preparation and maintenance of automated and manual records and reports
• Ability to meet schedules and time lines 
• Proficient in inputting, balancing and reconciling payroll data
• Proficient in mathematical computation of salaries, employee deductions, time sheets, etc.
• Post payroll to employee portal; sort and distribute payroll checks on a bi-weekly basis
• Organize and prepare data for Medicaid Quarterly reporting
• Maintenance of permanent employee files
• Adherence to and familiarity with collective bargaining agreements and procedures
• Preparation and submission of reports as required by TRS, IMRF, and IRS
• Confidential handling of payroll and other sensitive information
• Ability to de detail oriented and accurate in performance of all responsibilities and duties

Benefit Administration:

• Maintain employee benefits for accuracy
• Coordinate Open Enrollment annually for all employees
• Process and assist employees with the completion of enrollment forms
• Verify insurance billings for accuracy on a monthly basis
• Update and maintain all insurance websites
• Troubleshoot and resolve employee issues and concerns regarding benefits
• Perform a variety of technical duties in support of employee benefit programs
• Process and assist employees with the completion of enrollment forms

Employee Attendance /Aesop:

• Establish and maintain all attendance records both on Aesop and iVisions
• Assist and troubleshoot attendance/Aesop related issues
• Update employee attendance days annually according to collective bargaining agreements
• Reconcile substitute days for payment
• Print reports for reconciliation and accuracy

Secretarial / General Office:

• Act as backup for Accounts Payable and Superintendent's Secretary
• Demonstrate proficiency in typing of word processing, spreadsheets, databases and other documents
• Be able to operate a variety of office equipment including computer and assigned software
• Maintain accurate filing system
• Answer phones, take messages, and sort interschool mail and distribute within office daily
• Communicate effectively and professionally both orally and in writing