Payroll/Administrative Assistant

SUMMARY:  To provide clerical/technical support to the Superintendent in the preparation of the District’s accounting procedures.

Salary: Commiserate on experience. See salary schedule on district website for more information.

ESSENTIAL DUTIES AND RESPONSIBILITIES  Other duties may be assigned.

• Process payroll data for all school district employees and maintain accurate, up-to-date files of all payroll information.
• Track new hire and termination information in the human resource information system and enter into school accounting software
• Report new hires to the Missouri Department of Labor
• Monitor and report deferred comp payments (403b, 457, Roth)
• Monitor time clock punches and absences for all hourly employees
• Maintain and enter absences and vacations for all employees into the payroll system
• Collect and monitor substitute hours to stay in line with government regulations for insurance eligibility
• Submit monthly retirement reports to Public Retirement System (PSRS/PEERS)
• Records new or changed pay rates in payroll software in compliance with the approved budget 
• Compute pay according to district policy.
• Interprets company policies and government regulations affecting payroll procedures.
• Prepare, verify and distribute checks.
• Balance payroll and withholding accounts
• Maintains employee insurance records.
• Balance and submit monthly insurance billings.
• Works closely with our insurance consortium on open enrollments and changes that affect our employees and retirees and keep them informed of changes.
• Prepare required monthly, quarterly, and annual governmental reports such as 941’s, unemployment reports, W-2s, 1095s, etc.
• Prepare and submit electronic deposits to the bank
• Prepare and process garnishments
• Assist new employees with the completion of payroll forms and access to payroll software (Software Unlimited, I-Solved, and Smartfind).
• Track FMLA days in software.
• Maintain and enter new orders for the Community Foundation Of Ozarks
• Complete Verification Of Employment requests
• Answer phones, buzz in the front door, and assist visitors
• Perform general office duties for Central Office:
• Sort inter-campus mail
• Process incoming and outgoing mail

• Stamp, sort, and deliver to the post office all district regular out-going mail under 3 lbs.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION AND/OR EXPERIENCE:

• High School Diploma or equivalent, including courses in bookkeeping
• At least one year of related experience and/or training

COMMUNICATION SKILLS:

• Ability to write reports, business correspondence, etc.
• Ability to effectively present information and respond to questions from administrators, students, staff, and the general public consistent with the duties of this position.

MATHEMATICAL SKILLS:

• Ability to work with mathematical concepts such as probability and statistical inference.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists consistent with the duties of this position.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form consistent with the duties of this position.

TECHNOLOGY:

• Competent with computer skills, including web browsing, email, word processing, and the Google platform. 
• Must have the ability to learn and utilize new software programs as systems are upgraded.
• Utilize smart boards, projectors, copy machines, faxes, and other technology provided by the district.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to interface effectively with other departments, school personnel, other maintenance staff, and business contacts from outside the District.
• Knowledge of department organization, methods, standards, and practices.  Standard business practices/methods and procedures.
• Ability to work independently with minimum supervision.
• Ability to understand and carry out complex oral and written instruction.
• Ability to communicate effectively, orally and in writing.
• Can prioritize multiple tasks, work under stress, meet deadlines, and take direction.
• Can work with frequent interruptions.
• Establishes and maintains effective working relationships with administrators and co-workers.
• Ability to perform general operations, which require the exercise of judgment.
• Ability to perform duties in full compliance with district requirements and School Board Policies.

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to walk and talk or hear.  The employee frequently is required to stand and sit.  The employee must occasionally lift and/or move up to 20 pounds.  The position requires the individual to meet multiple demands from several people and interact with the public and other staff.

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in this environment is usually quiet to moderate.

The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position.  Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.