Payroll Admin

Now Hiring: Seasonal Bilingual Payroll Administrator – Sanger, CA

We are seeking a highly organized and detail-oriented Seasonal Payroll Administrator to support our payroll department in Sanger, CA. This administrative-focused role is essential to ensuring smooth payroll operations, accurate data management, and timely communication across multiple sites. If you thrive in a fast-paced environment and enjoy working behind the scenes to keep processes running efficiently, this opportunity may be a great fit.

Position Overview

The Seasonal Payroll Administrator provides administrative and operational support to the Payroll Manager and broader payroll team. This role is responsible for maintaining payroll records, assisting with data entry and reporting, coordinating communication with internal teams and external partners, and ensuring payroll processes are completed accurately and on schedule.

Schedule: Monday – Friday | 8:00 AM – 5:00 PM, Overtime and occasional weekends as needed

Benefits through Full Steam Staffing: Medical, Dental, Life Insurance, Vacation Pay, Flex Benefits, Holiday Pay, Telemedicine, Bereavement Leave, Paid Sick Leave

Pay Rate: $19.00/hour

Requirements: Bilingual in English and Spanish

Key Responsibilities

• Provide day-to-day administrative support to the payroll department, ensuring all payroll-related documentation is complete, accurate, and properly filed.
• Assist in processing weekly payroll by reviewing timesheets, verifying employee data, and identifying discrepancies prior to submission.
• Maintain and update employee payroll records, including new hires, terminations, pay rate changes, and deductions.
• Review and approve Payroll Action Requests (PARs) submitted by staffing agencies and internal departments.
• Coordinate with staffing agencies and internal teams to ensure timely submission of payroll data and required documentation.
• Generate, compile, and distribute weekly and monthly payroll and labor cost reports for accounting and leadership teams.
• Support compliance efforts by reviewing payroll data for adherence to federal, state, and company policies, including multi-state tax requirements.
• Assist with auditing payroll records and preparing documentation for internal and external audits.
• Respond to employee and manager inquiries regarding payroll, timekeeping, and deductions in a professional and timely manner.
• Manage high-volume email and phone communications related to payroll questions and requests.
• Organize and maintain payroll files, ensuring confidentiality and proper record retention practices.
• Serve as a backup to the Admin Payroll Administrator and assist with cross-functional administrative tasks as needed.
• Participate in special projects, process improvements, and other administrative duties as assigned.

Qualifications

• Bilingual in English and Spanish (required)
• Strong organizational skills with high attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment
• Proficient in Microsoft Office Suite, particularly Excel (data entry, basic formulas, and reporting) and Word
• Comfortable handling high-volume administrative workflows, including phone and email correspondence
• Basic understanding of payroll systems and processes; experience with Paychex or similar systems is a plus
• Associate degree in Business Administration, Accounting, or a related field preferred (or equivalent work experience)

Work Environment

• Office-based role within a distribution or corporate setting
• Standard 8-hour shifts, Monday through Friday
• May require occasional overtime and weekend availability during peak payroll periods
• Fast-paced, team-oriented environment with a strong focus on accuracy and deadlines 

Full Steam Staffing will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Full Steam Staffing is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the California Department of Fair Employment and Housing’s Fair Chance Act webpage. #IND-H