Payroll / Accounts Payable Supervisor

Options Residential has an exciting opportunity to join our team as a Payroll-Accounts Payable Supervisor! This position will supervise, direct and be responsible for the payroll and accounts payable functions for our family of companies.

Additionally, the position is responsible for processing payroll and accounts payable, and assisting the Director of Finance with general ledger accounting, budgeting and in the completion of the monthly close process.

Starting Salary Range: $60,000-$65,000 annually DOQ

Schedule: 8am-4:30pm Mon-Friday

This is an in-office position

ESSENTIAL DUTIES AND RESPONSIBILITIES

Payroll

Supervise, process and audit payroll for all assigned companies on a bi-weekly basis. Answer employee payroll questions in a timely and professional manner. Duties may include, but are not limited to:

• Utilize ADP WorkForceNow to ensure that bi-weekly payroll is completed accurately and in a timely manner
• Ensure that expense reimbursements are processed accurately and in a timely manner
• Ensure that employee mileage reimbursements are properly approved and entered into ADP
• Prepare and transmit bi-weekly 401k contribution and match information to 401k providers.
• Calculate and/or verify paid time off and holiday pay
• Calculate and process retro payments and bonus payments as required
• Maintain all payroll files, including electronic and hard copy storage, in an organized manner.
• Respond to employee questions regarding payroll
• Ensure that all payroll policies are up to date and documented
• Prepare weekly and monthly analytical reports for management
• Maintain interdepartmental collaboration with supervisors with the goal of improving the payroll process
• Collaborate with HR for training
• Train and manage remote contracted Payroll/Accounts Payable staff

Accounts Payable

Communicate with third party vendors to process invoices and reconcile vendor statements. Maintain organization for all records. Duties may include, but are not limited to:

• Ensure all invoices, credit card transactions and claims are posted and paid in a proper and timely manner.
• Reconcile vendor account statements, including benefits and credit card statements monthly to make sure accounts payable records agree with vendor customer account statements and resolve discrepancies in timely manner.
• Monitor recurring invoices and alert management of large variances
• Maintain an organized system for accounts payable records
• Print checks for signatures, mail payments, and scan invoices
• Process vendor payments via Bill.com (ACH or Checks depending on vendor needs)
• Maintain vendor file information in accounting system and prepare annual 1099's
• Ensure all invoices received for payment have proper internal approval
• Track and post company credit card transactions into accounting system
• Ensure that all accounts payable policies are up to date and documented
• Train and manage remote contracted Payroll/Accounts Payable staff

General Ledger Accounting

• Assist with month end close process by printing financial reports, processing journal entries and reconciling bank accounts and other balance sheet accounts.
• Assist with the documentation of accounting policies and procedures.
• Assist Director of Finance with ensuring that all documented internal controls are followed.
• Assist with annual budgeting process and reforecasting process as required.
• Assist with preparing documents for annual internal and external audits.

Staff Supervision

This position carries out supervisory responsibilities of two remote contracted Payroll-Accounts Payable Specialist positions in accordance with company policies and applicable laws. Supervisory Duties include but are not limited to:

• Monitor, guide and ensure that the Payroll-Accounts Payable Specialists are completing the duties listed above in an accurate and timely manner. Those areas include:
  • Payroll Processing
  • Accounts Payable Processing
  • Compliance with existing Finance Policies & Procedures
• Facilitate and document regular supervisory meetings with the Payroll-Accounts Payable Specialists
• Interview, hire, plan, assign, direct work, train, reward, discipline employees, conduct performance reviews, address complaints, and resolve problems
• Ensure that the Payroll-Accounts Payable Specialists are meeting all training and other requirements for their position

REQUIRED QUALFIFICATIONS

• High school diploma or G.E.D or equivalency
• 3 years of experience in payroll
• 3 years of experience in accounts payable
• 0-2 years of supervisory experience
• Demonstrated knowledge of ADP WorkForceNow Payroll Processing

• • Demonstrated ability meeting tight deadlines and high productivity demands
  • Proficiency in and knowledge of Microsoft applications including Outlook, Word, and Excel
  • Demonstrated experience operating standard office equipment

• Demonstrated effective written and oral communication skills
• Demonstrated excellence in attention to detail
• This position requires a valid driver's license and proof of auto insurance as the employee will be required to drive their own vehicle to perform certain job responsibilities

PREFERRED QUALIFICATIONS

• Bachelor's degree in finance or related field
• Experience and proficiency with QuickBooks
• More than 2 years of experience in payroll
• More than 2 years of experience in accounts payable
• More than 2 years of general ledger accounting experience
• Advanced-level skill in ADP WorkForceNow Payroll Processing

• Advanced-level skill in Microsoft applications including Outlook, Word, and Excel
• Demonstrated strong presentation and interpersonal skills
• Demonstrated ability understanding and complying with county, state, and federal compliance and regulations
• Demonstrated effective time management and organizational skills
• Demonstrated experience managing multiple priorities, working independently and taking initiative
• Demonstrated experience maintaining a professional composure and effectively representing the organization
• Demonstrated experience maintaining a high level of confidentiality
• Demonstrated experience exercising good judgment and applying effective listening skills
• Demonstrated excellent customer service skills