Payroll/Accounting Specialist

Position Title:  Payroll/Accounting Specialist

Department:    Central Office

Reports To:      Director of Finance

Contract:         244 Days

Closing:           Until Filled

SUMMARY: The Payroll / Accounting Specialist position is responsible for accurate and systematic monthly payrolls for all District employees. The position also maintains files of all payroll activity and information and assists in preparing the District’s annual budget as well as monthly and annual financial reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• • Processes payroll related data (e.g., time sheets, withholding information, employment verifications, and adjustments) for the purpose of updating information, authorizing timely payment, and/or complying with established payroll practices. 
  • Resolves discrepancies with payroll and/or information and/or documentation (e.g., payroll, benefit providers, withholding, workers’ compensation payroll related tasks, abatements, salary status) for ensuring accuracy of records and employee payments
  • Serves as a technical resource to employees and responds to inquiries regarding payroll and benefits enrollment and administrative procedures including wage levies and garnishments, savings, employee benefits offerings, contributions, direct deposits, taxes, paychecks and workers’ compensation payroll related tasks. 
  • Troubleshoots and resolves employee issues and concerns regarding benefits, payroll and related District software computer system issues; researches information as necessary; prepares and distributes correspondence to employees, retirees and plan participants concerning employee benefit plans, policies, procedures and related information; assists employees with related informational materials, refers staff to outside resources as appropriate.
  • Operates the e-Finance software program provided by the State of Arkansas and actively seeks and attends ongoing training to stay abreast of updates. 
  • Proactively assists with training district secretaries and staff as needed for the efficiency and accuracy of payroll tasks
  • Effectively Communicate with employees with accurate information about their pay both orally and in writing
  • Processes payroll, prepares and verifies payroll reports, and has paycheck vouchers ready for distribution on payday
  • Verify insurance billings and voluntary deduction totals and issue payments
  • Completes forms for unemployment, Department of Human Services, disability claims, and retirement
  • Responds to garnishments (calculates amounts to be withheld)
  • Prepares required monthly and quarterly reports, teacher retirement, budgeting employee rate information, and data reports for budget
  • Collaborates with the HR Coordinator to ensure proper experience and educational credit are awarded to all new employees
  • In the event of an extended absence of the Accounts Payable Clerk, this person would be responsible for helping to fulfill the duties of that position to include cash receipts, vendor checks, etc
  • In the event of an extended absence of the Finance Director, this person would be able to receive & receipt revenue, monitor cash flow, balance withholding accounts, complete the bank reconciliation, complete W2, 1099, and 941 reports as needed. 
  • Maintains time clock management system
  • Maintains any and all payroll documentation in both digital and print form
  • Recommends policies, procedures and/or actions for providing information and/or direction that ensures efficient operation and regulatory compliance of District’s payroll activities. 
  • Able to operate both independently and as a team as tasks dictate.
  • Be able to critically think through issues as they arise to both solve problems and prevent problems going forward. 
  • Performs other duties as assigned.

Daily attendance and punctuality are for the purpose of ensuring the goals of the work unit can be met.  The employee must display professionalism in appearance, attitude, and actions at all times.

Qualification Requirements:  To perform this job successfully, the individual must be able to perform each essential duty satisfactorily.  The requirements listed above are representative of the knowledge, skill, and ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

EDUCATION and/or EXPERIENCE: Bachelor's Degree in Accounting or business-related field preferred with accounting experience preferred, and/or five successful years in a business/finance-related position.  Payroll-Accounts Payable experience is preferred, and experience using the Arkansas Public School Computer Network and eFinance program is preferred.

The Jacksonville North Pulaski School District is an Equal Opportunity Employer.  It is the policy of the Jacksonville North Pulaski School District not to discriminate on the basis of age, sex, race, color, religion, national origin or disability in its educational programs, activities or employment practices.