Payroll Accountant

Who we are

We are Alpha Supported Living Services, a non-profit organization, we provide residential and community-based services to adults with developmental and intellectual disabilities. Our primary objective at Alpha is to enhance the quality of life for each of our clients by aiding them in learning, personal development, and fostering increased independence. Since 1974, we've been dedicated to offering supported living, group home, community inclusion, and representative payee services, expanding our reach across King, Snohomish, and Spokane counties in Washington State. At Alpha, our commitment lies in treating every client with utmost dignity and respect while also valuing and nurturing the abilities of our employees to foster their professional growth.

Job Summary

The Payroll Specialist will be responsible for maintaining, preparing and processing payroll for Alpha Supported Living Services. The Payroll Specialist will report directly to the agency‘s Finance Director. He or she will process payroll on a bi-monthly basis, work with the payroll provider to file all appropriate taxes and ensure bi-monthly/quarterly/annual deposits are made in an accurate and timely manner. The Payroll Specialist will have the duty of  processing the organization’s retirement benefits plans. The Payroll specialist will also interact with program participants and so must be familiar with the Residential Service Guidelines issued by the Division of Developmental Disabilities. At all times, the Payroll Specialist will seek to act in accord with the principles and values expressed in the guidelines and uphold the agency mission “ to serve individual’s with developmental disabilities by providing accessible residential and other support services that will maximize the person’s quality of life.”

Day-to-Day

• Process payroll, compile applicable records and reconcile related payroll data
  • Compute wages and deductions
  • Perform data entry into payroll system and various spreadsheets
  • Verify attendance and hours worked and reconcile any payroll discrepancies
  • Substantiate, calculate and record retro requests for hours worked and pay adjustments
  • Maintain and update PTO records following each payroll cycle
  • Assist Controller with preparing payroll data batch files for upload
• Assist staff with payroll-related inquiries; respond to requests for information in a timely manner
  • Provide information to employees and managers on payroll matters, tax issues and benefit information, as applicable
  • Verify documentation and enter applicable payroll changes (including but not limited to) direct deposit, manual checks, garnishments, tax changes, PTO balances, etc.
  • Process retirement plan contributions and tax deposit transactions as required
  • Submit 403b payment to plan administrator immediately following each payroll
  • Enter tax deposit transactions into appropriate system
• Prepare and balances periodic and statistical reports and summaries; reconcile various reports against bank statements, pay summaries, benefit accounts, etc.
  • Keep informed about changes in tax and deduction laws that apply to the payroll process
  • Provide the Director of Finance with information and data necessary to complete monthly financial reports
  • Assist with period-end reporting for financial summaries
• Participate in staff meetings and attend other meetings and seminars; complete individual training requirements annually and maintain certifications and licensures, as required
  • Attend mandatory training to complete:
  • First Aid / CPR
  • Blood borne pathogens
  • Mandated reporter

Who we are looking for

• Intermediate knowledge of accounting principles and practices, banking and the processing and reporting of payroll data
  Able and willing to perform intermediate mathematical operations (addition, subtraction, multiplication and division) with or without a calculator.
• Communicate effectively orally and in writing to meet the needs of the intended audience
• Able and willing to compile, code, categorize, calculate, tabulate, audit, or verify information or data
• Intermediate knowledge of software commonly used to perform the essential functions of the position (Excel, Outlook, payroll platforms, etc.)
• Demonstrated ability to apply general rules to specific problems to produce answers that make sense and to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events)

Job Requirements 

• At least 18 years of age
• A Bachelor’s degree in Accounting, Finance, or related field and two years’ experience performing similar duties
• Familiarity with UKG or online payroll software desired
• If applicable, have a Washington State Driver’s license, current vehicle insurance and able to be covered on Alpha Supported Living Services’ automobile insurance plan based upon his/her driving record
• Background inquiry clearance from an authorized state agency

Starting Wage:  

$28.00 per hour

Wage Scale: 

$28.00 - $33.60 per hour

Benefits:

Benefits for Full-Time Employees (30 hours or more a week) include Medical, Dental, Vision, 403(b) (non-profit version of a 401(k)) with company match, Life Insurance, Tuition Savings Program, and Tuition Reimbursement. Employees working 34 or more hours a week are eligible for PTO accrual.

Please note: As of 10-18-21 all workers in Long-Term Care are required to be vaccinated against COVID-19.