Part-Time Specialist, Payroll

Northeast Wisconsin Technical College is a nationally recognized and locally trusted college dedicated to advancing the success of all students and economic vitality of the communities we serve through access, high-quality education, and strategic partnerships.    

The community that we serve is home to people with a rich range of backgrounds and experiences. We are committed to supporting an environment where all students and employees thrive and succeed.  We believe every team member enriches our organization with unique skills, perspectives, and solutions. We seek applicants who are motivated and equipped to support all students, to work effectively with colleagues from a range of backgrounds, and to build the vibrancy of our community.

You belong here.  See why you will love working at NWTC.

Department: Talent and Culture-Total Rewards

Reports To: Director, Total Rewards

LOCATION: Green Bay

STANDARD HOURS: 20 hours per week, based on payroll schedule. Payroll Processing Week: M 8am-4:30pm, T 10am-4:30pm, W 8am-2:30pm. Off Payroll Week: M 8am-Noon, T 8am-4:30pm, F 8am-4:30pm. Flexibility in hours needed based on business needs.

PAY RANGE: $26.21-$28.25 per hour

*Salaries/Wages for all finalists (internal and external) will be placed within the range based upon education, experiences, current wages, and internal equity.

POSITION SUMMARY

The Payroll Specialist will ensure payroll is accurate, timely and compliant while maintaining a high level of integrity and confidentiality.  This person will continually pursue process improvements and take a lead role in testing new payroll technology for quality assurance.

ESSENTIAL FUNCTIONS

• Accurate and timely processing of payroll for all part-time faculty, faculty overage payments and non-exempt employees. 
• Process, tuition reimbursement, general deductions, taxation of recognition rewards, employee support orders, tax levies, and wage assignments, ensuring compliance with legal mandates. 
• Process payroll in accordance with the standard operating procedures and state and federal legislation.
• Utilize advanced spreadsheets and queries to audit, verify, and reconcile payroll data, ensuring data integrity.
• Monitor and ensure accurate and timely employee time entries, investigating and resolving any discrepancies.
• Train employees and supervisors on time tracking and absences, ensuring compliance with college policies and labor laws; conduct audits of time tracking data for accuracy and compliance, reporting findings and recommending corrective actions.
• Process and verify benefit file transmissions.
• Respond to inquiries and provide information to employees and external customers on payroll matters, tax issues, and other payroll related matters.  
• Recommend system enhancements to increase efficiency and accuracy; participate in the design, development and testing phases for quality assurance.
• Effectively communicate new payroll updates, important dates, and technology changes; create effective payroll technology user guides, tutorial videos and in person trainings and orientations to train and educate staff.
• Complete and submit part-time faculty unemployment verifications and respond to unemployment office and customer inquiries.  
• Back up payroll team member.

MINIMUM QUALIFICATIONS AND WORK EXPERIENCE

• Associate degree in Accounting or related field.
• Four years directly related experience.
• Microsoft Excel and human resource information system or payroll system experience; WorkDay experience preferred.

 **An equivalent combination of education and work experience may be considered.

Our college values and competencies shape how we work and support students every day. All employees are expected to demonstrate our core competencies. Learn more here.

PHYSICAL DEMANDS

• Extended Sitting: Ability to sit for extended periods while working on a computer or attending meetings
• Mobility: Ability to move around the campus to attend meetings and events
• Manual Dexterity: Proficiency in using hands and fingers to handle or operate office equipment, tools, or controls.
• Visual and Auditory: Ability to read documents and communicate effectively with students and staff.

Light Lifting: Capability to lift and carry materials weighing up to 25 pounds.

Reasonable Accommodations Statement 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. 

We strive to accommodate any individual who requires adjustments to ensure a fair and equal employment process. If you require specific accommodations during the application and/or screening process due to a disability or other reasons, please contact Talent and Culture at talentandculture@nwtc.edu or 920-498-6286.

Northeast Wisconsin Technical College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Talent and Culture.

NWTC does not discriminate on the basis of political affiliation, age, race, creed, marital status, color, religion, national origin, disability, veteran status, sex, sexual orientation, gender, genetic testing or other applicable legislated categories. Inquiries regarding the College’s nondiscrimination policies may be directed to the Associate Vice President of Student Affairs at 920-498-6823 or nondiscrimination@nwtc.edu​.