Part-time Bookkeeper

Magnolia Plantation & Gardens, one of the nation’s oldest and most visited historic public gardens, is seeking an experienced, detail-oriented Bookkeeper to manage daily accounting operations, reconciliations, and month-end support. This part-time position handles accounts payable, revenue and deposit reconciliation, banking, corporate card activity, sales tax, and payroll reconciliation. The ideal candidate is organized, accurate, able to quickly step into established processes, and committed to maintaining reliable financial records.

The position offers a hybrid work arrangement averaging approximately 25 hours per week. One consistent on-site day each week is required to prepare cash deposits, process checks and mail, and handle other tasks that require in-person attention.

Key Responsibilities

• Reconcile revenue to point-of-sale reports, deposits, and merchant settlements; verify weekly cash, prepare deposits, and maintain petty cash.
• Manage accounts payable in BILL: enter and route bills, prepare payments for approval, and respond to vendor inquiries.
• Review Ramp card transactions for receipts, coding, and approval, and reconcile card activity to statements.
• Record customer, group, and venue rental payments, and follow up on outstanding receivables.

• Assist with payroll administration, including reviewing supporting documentation, reconciling payroll-related transactions, and maintaining accurate and confidential records.
• Prepare monthly bank and credit card reconciliations and sales tax returns
• Support month-end close, financial reporting, audits, and other documentation requests.
• Follow established accounting procedures and internal controls.

• Safeguard financial information and organizational assets.
• Perform other related duties as assigned.

Technology and Accounting Systems may include:

• QuickBooks: Accounting records, transaction coding, and reconciliations.
• BILL.com: Invoice processing and accounts payable.
• Ramp or similar platforms: Corporate card and expense management.
• Banking and merchant platforms: Deposits, payments, and settlement reconciliation.
• Microsoft Excel or Google Sheets: Financial tracking and reporting.

Qualifications

• 3+ years of hands-on bookkeeping experience in QuickBooks Online, including bank and credit card reconciliations and month-end support. Associate’s or bachelor’s degree in accounting, finance, or a related field preferred.
• Experience with BILL.com or a similar accounts payable platform, QuickBooks Online, and Ramp or a similar corporate card platform.
• Experience reconciling retail or point-of-sale revenue, cash handling, and bank deposits. Experience in hospitality, attractions or nonprofit settings is a plus
• Strong attention to detail, organization, and follow-through.
• Strong communication skills and ability to work independently in a hybrid environment.
• Ability to handle confidential financial and payroll information with discretion.
• Availability for one consistent on-site day each week.