This job description explains the detail and general nature of the position; and overview of why the job exists and what the job is to accomplish.

Job Purpose

The Parish Bookkeeper role serves the pastor and other members of the parish staff to maintain and oversee the financial records of their assigned parishes and/or schools.

Such assistance includes recording deposits, entering bills, writing checks, processing payroll, reconciling accounts, generating financial reports and other assigned duties accurately and timely. This bookkeeping role will be headquartered at the AOP Pastoral Center but will serve parishes and schools across the Archdiocese where a need is present. Occasional on-site visits to the entities served will be necessary.

A limit will be placed on the number of clients served based on size and/or individual circumstances to properly manage case load.

This is a part-time position, generally expected to work approximately 19 hours per week and not to exceed that amount. Hours may increase over time, with the possibility of transitioning to a full-time role based on organizational needs and performance.

Duties and Responsibilities

·         Maintain accurate books and financial records for assigned parishes/schools, with workload adjusted to align with part-time status

·         Perform timely monthly account reconciliations in QuickBooks

·         Maintain accounts with outside vendors to stay current

·         Manage parish cash flow and account balances

·         Monitor budget and code expenses in line with approved forecast

·         Assist with bi-annual Agreed-Upon Procedures (AUP) consulting engagements

·         Review and coordinate financial information with parish organizations

·         Implement and maintain policies and standards issued by Archdiocese

·         Serve as point person between Archdiocese and parish for questions related to financial records

Qualifications 

Required Qualifications:

·         Minimum of two years of bookkeeping experience

·         Extensive experience in QuickBooks

·         Proficiency in Microsoft Excel

Preferred Qualifications:

·         Experience working in a parish, school, or nonprofit setting

·         Working knowledge of Church organizational structure

Abilities: Strong analytical and problem-solving skills; ability to maintain confidentiality over parish information; must be dependable, highly organized and be able to work independently and as part of a team; attention to detail and ability to meet deadlines; superior communication skills, both written and oral

Licenses: N/A

Experience: At least two years of experience in bookkeeping, preferably in QuickBooks. Working knowledge of Church organizational structure, a plus.

Direct Reports

Who reports to this person, if any? N/A