Operations Manager & Bookkeeper

Operations Manager & Bookkeeper – South Bend, IN

This full-time position offers a unique blend of office management, bookkeeping, administrative support, and event coordination within a collaborative, mission-driven environment.

The person in this role will serve as a key member of the team, helping keep daily operations running smoothly while supporting financial processes, office administration, special events, and community initiatives. If you enjoy variety in your workday and like being the person who keeps everything organized behind the scenes, this could be an excellent fit.

Job Duties:
• Managing day-to-day office operations and administrative functions
• Serving as the first point of contact for visitors, phone calls, and general inquiries
• Coordinating meeting logistics, calendars, board meetings, and office communications
• Maintaining office records, filing systems, and operational documentation
• Ordering and managing office supplies and inventory
• Supporting special events and community programs throughout the year
• Assisting with internship recruitment, onboarding, and program coordination
• Entering deposits, payables, invoices, payroll entries, and financial transactions into QuickBooks Online
• Processing accounts payable and assisting with accounts receivable activities
• Performing monthly bank reconciliations and preparing financial reports
• Assisting with budget tracking, audit preparation, payroll reporting, and year-end financial processes
• Supporting staff with software tools, technology questions, and vendor coordination as needed

It’s a match for someone who enjoys both administrative and bookkeeping responsibilities, is highly organized, and takes pride in keeping an office running efficiently. This role is ideal for someone who enjoys supporting a team, managing details, and being involved in a variety of projects and community-focused initiatives.

Requirements:
• Previous experience in office administration, bookkeeping, accounting, or business operations
• QuickBooks Online experience preferred
• Strong organizational and time management skills
• Ability to multitask and manage changing priorities
• Proficiency with Microsoft Office, Excel, Outlook, and other business software
• Strong communication and customer service skills
• Comfortable working independently and as part of a small team
• Experience in a nonprofit, community organization, or small business environment is a plus
• Ability to occasionally work evening or weekend events as needed

Benefits:
• Paid Time Off
• Health Insurance
• Dental Insurance
• Life Insurance
• Disability Insurance
• Retirement Benefits

Personnel Partners, a division of Specialized Staffing Solutions, LLC. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.