Operations Analyst - Procurement

• Employment Type: Full-Time, Permanent (35 hours p/week)
• Remuneration: (Level 7) $113,9926 - $123,301+ 17% Super + Leave Loading (commensurate with experience)
• Location: UNSW Kensington Campus (flexible hybrid working)

About UNSW:
UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community, a community doing extraordinary things. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Taking this combined approach is what makes our work matter. If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place.

Why Your Role Matters:
Procurement Operations & Travel plays a crucial role in managing and coordinating the delivery of effective procurement processes and governance across UNSW, ensuring that strategic procurement activities, including travel, align with university policies and strategic objectives, whilst facilitating continuous improvement.

The role of Operations Analyst will support the reporting function related to Strategic Procurement, as well as Environmental, Social and Governance (ESG) reporting, ensuring that UNSW procurement activities align with its sustainability and ethical goals.

The Operations Analyst reports to the Procurement Manager, Strategy & Governance and does not have any direct reports.

Responsibilities Summary:

• Contribute to the development of procurement and travel policies and guidance, including timely and accurate responses to internal and external stakeholders.
• Act as the primary contact for procurement and travel-related inquiries, effectively addressing and resolving complex procurement and governance queries while ensuring alignment with relevant policies and procedures.
• Develop and maintain key templates, intranet and website content, guidance documents and other creative content for the procurement and the travel team, as well as broader university audiences, to support effective communication, training, and operational effectiveness.
• Track and report across the procurement and travel function, including on Environmental, Social and Governance (ESG) criteria within procurement, ensuring alignment with UNSW Procurement Sustainability Framework.
• Deliver training and development programs to enhance procurement and travel operations at UNSW, including collaboration with peer universities and industry partners.
• Facilitate and drive continuous improvements through analysis and consultation with stakeholders, ensuring operational efficiency.
• Collaborate and influence stakeholders to ensure alignment of objectives and support for procurement and travel initiatives.
• Manage the technology and systems (Contract Management system, spend analytics platform and PowerBI dashboarding) used within the procurement and travel teams, ensuring their effective operation and alignment with team needs.

For more information regarding the responsibilities for this role, please refer to the Position Description at JOBS@UNSW.

Skills and Experience Summary:

• Degree qualification in Business, Commerce, Analytics, Information Systems or a related discipline, or equivalent relevant experience.
• Demonstrated experience (typically 2 to 3+ years) in analytics, reporting, business intelligence or a related analytical role.
• Strong Power BI skills, including developing, maintaining and enhancing dashboards and reporting solutions.
• Experience using ERP systems and business technologies to support reporting and operational processes. Experience with Oracle PeopleSoft is desirable.
• Advanced analytical and problem solving skills, with the ability to interpret data and provide actionable insights.
• Strong stakeholder engagement, communication and influencing skills.
• Ability to manage competing priorities, meet deadlines and work collaboratively in a team environment.
• Experience in procurement, travel, operations, facilities, estate management or a similar operational environment is desirable but not essential.

Benefits and Culture:People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.  Our benefits include: 

• Career development opportunities 
• 17% Superannuation contributions and additional leave loading payments 
• Additional 3 days of leave over Christmas period 
• Discounts and entitlements (retail, education, fitness)

How to Apply:Submit your CV along with a cover letter addressing your suitability for the role in relation to the selection criteria (listed under ‘skills & experience’ on the PD) via the application portal before 11:30pm on the 17^th of June.

A copy of the Position Description can be found on JOBS@UNSW.

Get in Touch:For queries regarding the recruitment process, contact Lucy Gerondis, Talent Acquisition Consultant, UNSW: l.gerondis@unsw.edu.au
*Applications sent via email will not be accepted, please apply via the application portal.
Pre-Employment Checks
Aligned with UNSW’s focus on cultivating a workplace defined by safety, ethical conduct, and strong integrity preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.

These pre-employment checks may include a combination of some of the following checks:- 

• National and International Criminal history checks
• Entitlement to work and ID checks
• Working With Children Checks
• Completion of a Gender-Based Violence Prevention Declaration
• Verification of relevant qualifications
• Verification of relevant professional membership
• Employment history and reference checks
• Financial responsibility assessments/checks.
• Medical Checks and Assessments

Compliance with the necessary combination of these checks is a condition of employment at UNSW.

UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.