Office Manager/Payroll Administrator

POSITION OBJECTIVE

The Office Manager / Payroll Administrator oversees daily office operations while ensuring accurate and compliant payroll processing. This role supports administrative efficiency, financial accuracy, and employee satisfaction by acting as a key liaison between leadership, staff, HR, and accounting. This is an onsite position located in Petersburg, VA.

KEY RESULT AREAS/ESSENTIAL FUNCTIONS

• Oversee day-to-day office operations, ensuring a well-functioning and efficient workplace
• Manage office supplies, vendors, facilities coordination, and service providers
• Handle front office responsibilities, including phone support and visitor coordination
• Coordinate company events, meetings, and internal communications
• Provide direct administrative support to senior leadership, including calendar management, meeting coordination, and travel arrangements
• Prepare presentations, reports, and correspondence on behalf of executives
• Serve as a key communication liaison between leadership and internal/external stakeholders
• Manage confidential and sensitive information with discretion
• Process Payroll accurately and on time in compliance with company policies and applicable regulations
• Prepare payroll reports, reconciliations, and journal entries as required
• Serve as liaison with payroll providers and internal stakeholders to resolve discrepancies
• Maintain payroll records and support audits as needed

PROFESSIONAL AND INTERPERSONAL DETAILS

Education: Appropriate tertiary qualifications

Experience:

• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proactively identifying issues and resolving conflicts as they arise.
• Strong interpersonal, written, and verbal communication skills
• Manage expense reports and document retention
• 3-5 years of progressive experience in administrative role
• 1+ years of experience with payroll system.

Skills / Attributes:

• Strong attention to detail
• Proficiency with Microsoft Suite
• Organizational excellence
• Problem-solving and initiative
• Discretion and professionalism
• Strong communication skills
• Ability to prioritize and manage multiple responsibilities
• High level of interpersonal skills