Office Manager / Bookkeeper

Office Manager / Bookkeeper

About Zurich Homes Group, LLC

Zurich Homes Group, LLC is a well-established residential construction company committed to delivering quality homes through disciplined operations, strong financial controls, and trusted professional relationships. We value long-term team members who take pride in ownership, accuracy, and operational excellence. Learn more about us: www.ZurichHomesNashville.com

The Opportunity

We are seeking a highly experienced, dependable Senior Office Manager / Bookkeeper to oversee all day-to-day office operations and financial administration for our construction business. This is a senior, career-oriented role for a professional who thrives in a stable environment, understands construction accounting at a deep level, and serves as a trusted internal partner to ownership. This role is ideal for someone who values consistency, precision, and long-term contribution rather than short-term job movement.

Key Responsibilities

Office & Administrative Operations

• Serve as the primary point of contact for office operations and daily administrative needs
• Manage calendars, scheduling, office systems, and vendor coordination
• Maintain organized digital and physical records, contracts, and construction documentation
• Oversee contractor licensing, vehicle registrations, insurance renewals, and compliance tracking
• Support ownership through proactive administrative coordination and document review

Accounting & Financial Administration

• Manage accounts payable and receivable, including accurate invoice coding and approvals
• Maintain job cost tracking, cost coding, and financial data integrity
• Reconcile bank accounts, credit cards, and loans monthly
• Prepare monthly financial reports and support CPA with close, tax, and audit processes
• Track payroll coordination, retainage, draws, deposits, and change orders
• Maintain compliance with annual filings, insurance audits, and business reporting

Project & Close-Out Support

• Support project documentation, draw schedules, lien waivers, and subcontractor COIs
• Assist with project close-out documentation, client warranty binders, and real estate closings
• Monitor budgets versus actual costs and proactively flag discrepancies

Qualifications

• 7+ years of office management and bookkeeping experience (construction industry required)
• Strong, hands-on knowledge of construction accounting and job costing
• High proficiency in QuickBooks Desktop - Contractor Edition
• Proficiency with Microsoft Word, Excel, and cloud-based systems
• Experience working with subcontractors, vendors, clients, and professional partners
• Exceptional attention to detail, organization, and follow-through
• Ability to handle confidential financial information with discretion
• Self-directed professional capable of managing priorities independently

Ideal Candidate Profile

• Seeking a long-term, stable career role
• Comfortable serving as a trusted internal partner to ownership
• Organized, proactive, and solutions-oriented
• Takes pride in accuracy, consistency, and strong internal systems
• Anticipates needs and proactively supports business operations

Compensation & Schedule

• Full-time, long-term career position
• Competitive compensation commensurate with experience
• Stable workload within a well-established construction company
• Opportunity to grow with the company over time

If you are a seasoned construction office professional looking for a stable, respected role where your expertise truly matters, we encourage you to apply.