Middle School Bookkeeper

May 14, 2026

Classified Vacancy

Northwood Middle School

2026/2027 School Year

Middle School Bookkeeper

M-F, 8 hours/day
7:00 am – 3:30 pm

JOB SUMMARY

The Bookkeeping Administrative Assistant provides a variety of office support and/or secretarial duties for a specified building. This position reports to the Building Principal.

Essential Functions

• Provide courteous, efficient, positive, and welcoming atmosphere to students, staff, parents, administration and community including answering phones in a consistently positive and friendly tone, and performing a variety of other office functions.
• Perform a wide variety of assignments which are sometimes confidential in nature; operate personal computer to enter data, email, draft, edit, revise, and print letters, tables, and reports as well as other materials.
• Maintain student enrollment and withdrawal records, accurately and professionally with strict adherence to the district’s confidentiality policy.
• Compile financial information related to the school including accounts payable/receivables, collecting, verifying, depositing, and reconciling all monies collected, writing receipts, processing purchase orders and working with the state auditor as needed.
• Maintain general and ASB accounting records; post receipts and expenditures to proper accounts; prepare a variety of reports.
• Maintain student financial records. Receives and posts fines and fee payments; sends letters concerning fines owed.
• Ensure that accounting procedures as established by the district are followed and maintain financial records according to required retention schedules.
• Provide front office support as needed.
• Maintain a highly organized and efficient file system.
• Maintain strict level of confidentiality.
• Perform duties and responsibilities in the health room.
• Perform other duties as assigned.

Minimum Qualifications

Education/Training

• AA Degree or equivalent education and/or work experience.

 Knowledge, Skills, and Abilities

• Considerable knowledge of and ability to use Mac’s, PC’s and related software
• Demonstrated ability to independently respond to problematic situations and to remain calm under stress
• Ability to maintain accurate records and enter and maintain data in automated systems
• Ability to perform fiscal analysis and make projections
• Ability to identify problems and to propose feasible solutions
• Ability to develop and conduct training for staff
• Ability to multi-task and work independently
• Strong organizational skills and the ability to work well under pressure and to meet deadlines
• Strong interpersonal skills and the ability to work professionally with persons at all levels
• Excellent writing skills and the demonstrated ability to develop written reports and action plans
• Possess excellent spelling, grammar, punctuation and composition skills
• Demonstrated record-keeping/filing skills and ability to work with figures
• Demonstrated skills in written and oral communication and organizational ability

DESIRED CRITERIA

• Provide assistance to other administrative assistants in the assigned building as needed

Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be physically capable of kneeling, bending, standing and have the ability to lift up to 50 lbs., if necessary.

TERMS OF EMPLOYMENT and Salary:

As outlined by and in accordance with the collective bargaining agreement (CBA) of the Mead Office & Support  Professionals  (PSE) and Policies and Procedures of Mead School District. A typical school year consists of 180 days plus 10 holidays, September through June of each school year.  The individual number of days may vary by position as defined within the CBA. 

The salary range for the position is: Min $20.98 – Max $ 29.79. Salary placement will be at step 1 on the scale for the position unless otherwise noted within the contract. CBAs and Salary Schedules can be reviewed from the Human Resources page of the Mead School District website at https://www.mead354.org/about-us/department-directory/human-resources/new-pageMead policies and Procedures can be accessed online at https://www.mead354.org/about-us/board-of-directors/board-policies

Each employee shall accumulate twelve (12) days of sick leave per year. An employee employed less than a full work year shall be entitled to a proportionate part of the sick leave allowance.  A maximum of three (3) days of annual leave are provided for all employees based on the employee’s scheduled employment hours per day to be used for an absence during work hours, or to be accumulated for the purpose of cash out.

Employees anticipated to work more than 630 hours per year will be eligible for Benefits through the School Employees Benefits Board (SEBB) Standard benefits include Medical, Dental, Vision, Life Insurance, and Long-Term Disability.  Positions anticipated to work 70 hours or more per month for at least 5 months over a 12-month period are eligible for Retirement through the State Department of Retirement Services.

APPLICATION:

MEMBERS of Mead Office & Support Professionals (PSE) interested in this position need to apply for this position via the application system, Talent Ed Recruit & Hire at www.mead354.org/employment by accessing the internal postings via the Internal link on the upper right-hand corner of the page. You will need to log in using your district email to see internal postings.  Please complete the required information on the internal application, including uploading a letter of interest and current resume to your profile, on or before 11:59 PM, May 21, 2026.

All other applicants interested in this position, must apply for this posting through a link to our online applicant system found on the website at www.mead354.org.Upload the required documents to your application.  Below is a list of required materials.  If you have questions regarding this process, you may contact Shelli Nemec at the District Administration Building or email shelli.nemec@mead354.org.  The application, along with all required documents must be completed on or before 11:59 PM, May 21, 2026.  Incomplete applications will not be considered.

REQUIRED DOCUMENTS FOR A COMPLETE APPLICATION

1. Completed district classified application
2. Letter of application that speaks specifically to the applicant’s qualifications for this position
3. High School Diploma or transcripts (unofficial copies are acceptable). College Transcripts if you have completed college coursework
4. Resume
5. Three (3) dated and current (within the last 3 years) letters of recommendation, or 3 completed online reference checks (email addresses required for references) or a combination of 3 letters and completed online checks

Verification of identity and United States work authorization must be completed before employment commences. The successful candidate for this position must be fingerprinted. Employment is contingent upon clearance by the Washington State Patrol and the Federal Bureau of Investigation.

Mead School District #354 is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression, or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts of America and other designated youth groups. Inquiries regarding compliance procedures may be directed to the District’s Title IX/RCW 28A.640 Officer, Section 504 Coordinator, Josh Westermann, josh.westermann@mead354.org and/or Affirmative Action officer, Keri Hutchins, keri.hutchins@mead354.org, (509) 465-6000 or via mail to 2323 E. Farwell Rd., Mead, WA, 99021.  Persons who may need some accommodation in the hiring process should contact the Human Resources Office at (509) 465-6010.

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