Manager, Procurement

Overview

Job Summary: 

The Procurement Manager is responsible for leading enterprise‑wide procurement operations for a multi‑site organization. This role ensures timely, compliant, and cost‑effective sourcing of clinical and non‑clinical goods and services across a global network of research sites. This role is hands‑on, supporting clinical research operations, vendor‑regulated environments, and distributed site‑based organizations. This role plays a critical part in maintaining study timelines, vendor performance, audit readiness, and financial discipline while scaling procurement processes across multiple locations. 

Responsibilities

Duties/Responsibilities: 

• Strategic Procurement & Site Support 

• Develop and execute procurement strategies, policies, and workflows that support a multi‑location operating model. 

• Partner with Site Directors, Clinical Operations, and Study Teams to forecast demand and ensure uninterrupted site‑level operations. 

• Standardize procurement practices while maintaining flexibility to meet site‑specific needs. 

• Vendor Sourcing, Contracting & Lifecycle Management 

• Lead end‑to‑end sourcing for clinical and non‑clinical vendors including laboratories, CRO partners, eCOA providers, central IRBs, equipment suppliers, and service vendors. 

• Own the full contract lifecycle: 

• MSAs, SOWs, amendments, renewals, and change orders 

• Redlining, negotiation, execution, and expiration tracking 

• Maintain a centralized contract repository with key milestones, renewal dates, and spend visibility. 

• Partner closely with Legal, Quality, IT, and Clinical Operations to ensure GCP, GxP, and regulatory compliance. 

• RFPs, Cost Optimization & Spend Management 

• Manage full Request for Proposal (RFP) and competitive bid processes including vendor qualification, scoring, selection, and award documentation. 

• Proactively identify opportunities for: 

• Vendor consolidation 

• SOW renegotiation 

• Contract optimization 

• Track, report, and deliver measurable year‑over‑year cost savings. 

• Vendor Performance, Risk & Compliance 

• Establish and maintain an approved vendor list aligned with organizational and regulatory standards. 

• Implement vendor risk tiering, segmentation, and business continuity requirements for critical vendors. 

• Conduct structured vendor business reviews (quarterly/semi‑annual) using SLAs, KPIs, and scorecards. 

• Serve as primary escalation point for vendor disputes, billing discrepancies, and performance issues. 

• Support audit readiness, inspections, and vendor qualification documentation. 

• Transactional Procurement Execution 

• Execute day‑to‑day procurement activities with a hands‑on approach, including: 

• Purchase requisitions and purchase orders 

• Invoice review and discrepancy resolution 

• Delivery confirmation and documentation 

• Ensure accuracy, timeliness, and budget adherence across sites and departments. 

• Systems, Data & Process Excellence 

• Maintain procurement systems, records, and controls to ensure transparency and audit compliance. 

• Analyze spend data to identify trends, risks, and improvement opportunities. 

• Build and refine scalable procurement processes 

• Other duties as assigned.  

Qualifications

Required Skills/Abilities:  

• Strong working knowledge of GCP, GxP, ICH, and quality‑driven vendor oversight 

• Experience supporting clinical research site operations or SMOs 

• End‑to‑end procurement and contract lifecycle ownership 

• Proven ability to work independently and manage competing priorities in a lean environment 

• Advanced vendor negotiation, relationship management, and issue resolution skills 

• Hands‑on execution mindset—comfortable personally managing POs, invoices, and vendor communication 

• Strong cross‑functional collaboration with Clinical Ops, QA, Legal, IT, and Finance 

• High accountability, bias for action, and process‑building capability 

Education and Experience: 

• Bachelor’s degree in Life Sciences, Business, Supply Chain, or related field preferred 

• Minimum of five (5) years of procurement experience in: 

• Clinical research 

• Pharmaceutical or biotech organizations 

• Site networks, SMOs, or CRO‑adjacent environments 

• Professional certifications such as MCIPS, ISM, or CPSM preferred 

• Experience working within regulated, audit‑ready organizations required 

NOTE: The above Job Description is intended to communicate the general function of the mentioned position and by no means should be considered an exhaustive or complete outline of the specific tasks and functions that will be required.  Additionally, specific tasks and duties of the position are subject to change as the Company, the department and circumstances change.  All employees are expected to perform their duties within their ability as required by the job and/or as requested by management.