Manager of Accounts Payable

The Manager of Accounts Payable oversees all accounts payable operations for our retail companies utilizing Microsoft Dynamics 365 (D365). This leadership role ensures efficient vendor payment processes, drives continuous improvement initiatives, and manages a team of AP professionals to achieve operational excellence and financial accuracy.

Team Leadership & Management

• Lead, mentor, and develop a high-performing accounts payable team
• Establish clear performance goals, priorities, and departmental objectives
• Create and maintain succession planning and cross-training programs for critical roles
• Conduct regular performance reviews and provide ongoing coaching and development opportunities
• Foster a collaborative team environment focused on accuracy and efficiency

Operational Excellence

• Oversee all accounts payable transactions and processes 
• Develop and track key performance indicators including: 
  • Outstanding  aging reports
  • Invoice processing timeliness across all queues
  • First Time Match Rate optimization
• Continuously evaluate and improve AP processes to achieve best-in-class results
• Manage vendor relationships and resolve payment disputes or inquiries
• Ensure compliance with company policies, procedures, and regulatory requirements

Process Improvement & Systems Management

• Collaborate with cross-functional teams to optimize procure-to-pay processes
• Lead process improvement initiatives to enhance efficiency and reduce costs
• Monitor and manage affiliate accounts payable aging across all retail entities
• Participate in system upgrades, implementations, and testing as needed
• Develop and maintain comprehensive process documentation and procedures

Financial Reporting & Analysis

• Prepare and analyze accounts payable reports for senior management
• Support month-end and year-end closing processes
• Assist with internal and external audit requirements
• Contribute to special projects and ad hoc financial analysis as assigned

• Minimum 2 years of progressive accounts payable experience
• 2-3 years of supervisory or management experience
• Experience with Microsoft Dynamics 365 or Exflow would be an asset
• Advanced proficiency in Microsoft Excel and financial reporting tools
• Strong understanding of accounts payable processes and controls
• Knowledge of retail industry payment practices and vendor management
• Familiarity with procurement and purchasing processes
• Excellent leadership and team development skills
• Strong analytical and problem-solving abilities
• Outstanding attention to detail and accuracy
• Effective communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced retail environment
• Process improvement and change management capabilities