Manager II - Bond Program Compliance and Job Cost Accounting

Manager II � Bond Program Compliance and Job Cost Accounting
Reports to: Senior Officer - Operations
PC #: 17936
Pay Grade:  405
Duty Days:  239
Salary Range: $97,569- $117,552
FLSA Status: Exempt

This is a bond-funded position and is contingent on availability of funds.
Position Purpose

Ensures accuracy and reliability of Job Cost Accounting Management System, compliance with construction and other related contracts, and accountability of assigned capital funds. Works with Business and Finance Division in accounting for capital projects and assists staff in the Budget and Finance Department with Capital Work in Progress (CWIP) calculations. Performs regular audits, implements company policies and design control systems.

ESSENTIAL JOB FUNCTIONS
Program Management

• Oversees all Bond Program capital improvement program (CIP) activities including compliance, job costing, budgeting control and planning and accounting processes associate with capital improvement projects Manages, analyzes, and performs timely reconciliations on all expenditures and work-in-progress transactions for accuracy and completeness between the CIP accounting system and the general ledger; reports all budget variances to the Senior Officer for timely resolution.
• Prepares and provides all Bond activity reports for internal and external stakeholders as needed and/or as directed by Senior Officer.
• Assists in the preparation and administration of the department's budget to include the allocation of funds for each construction job and alignment with District accounting system with Owner's Agents records.
• Oversees all construction internal audits and acts as the Division's liaison with the Internal Audit Department; assists in the testing and implementation of recommendations by Internal Audit.
• Develops construction audit methodologies and oversees the execution of construction filed audits ensuring compliance with policy and procedures.
• Maintains and prepares monthly and annual schedules including additions, retirements, and transfers of capital assets.
• Maintains property management commitments under leases, notes, and schedules.
• Reviews construction and other related contracts ensuring compliance with contract terms to include change orders and final contract payments prior to placement on board agenda.
• Conducts research, retrieves and responds to internal and external inquiries, in accordance with federal, state, local laws and regulations, and Public Information Act.
• Conducts presentations to the community, Board of Trustees, and the Bond Program Citizens Oversight Committee (COC).

 
Collaboration

• Works closely with Business and Finance staff to ensure accuracy, completeness, accountability, and timeliness of construction costs recorded in the general ledger, job cost accounting system, and capital asset system.
• Works closely with Purchasing, Budget and Finance to establish consistent procedures that expedite the process from purchasing to disbursement of funds.
• Collaborates with staff and other departments to create innovative systems and improve processes to maximize workflow efficiencies; updates policies and department procedural manual as needed.
• Collaborates with campuses and departments to support the District's mission and strategic goals and objectives.
• Assists internal and external auditors with the preparation of documentation and records for District audits of capital assets; prepares the year-end audit work papers and interacts with internal and external auditors.
• Demonstrates awareness of District community needs; articulates to the public the school District's mission and solicit its support in realizing the mission.

 
Safety

• Performs preventive maintenance on tools and equipment and ensures equipment is in safe operating condition.
• Follows established safety procedures and techniques to perform job duties including lifting and climbing; operates tools and equipment according to established safety procedures.
• Corrects unsafe conditions in work area and promptly reports any conditions that are not immediately correctable to supervisor.

 
Supervisory Responsibilities

• None.

 
Personal Work Relationships

• All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct and work ethic.
• Demonstrates high quality customer service; builds rapport/relationship with the consumer.
• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

 
Other Duties as Assigned

• Performs all job-related duties as assigned and in accordance to the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

 
Knowledge, Skills and Abilities 

• Knowledge of procurement practices and regulations, and District purchasing processes.
• Knowledge of procedures related to purchasing and contract administration.
• Knowledge of event and meeting planning practices.
• Knowledge of Texas Education Agency's Financial Accountability System Resource Guide (FASRG).
• Knowledge of generally accepted accounting principles (GAAP) and the application of these principles to public school finance.
• Knowledge of budget control methods, policies, and procedures.
• Skill in written and oral communications including interacting effectively with all levels of central office and campus staff, as well as public inquiries.
• Skill in analytical data review and presenting, communication, public and interpersonal relations.
• Skill in providing exceptional service to both internal and external customers.
• Skill in research and writing with a strong knowledge of business correspondence formatting, including language, grammar, and punctuation.
• Skill at the intermediate level, working with Microsoft Office 365, especially Outlook, PowerPoint, Excel, and Word.
• Skill using Munis software at an intermediate proficiency.
• Ability to process and handle confidential information with discretion.  
• Ability to handle difficult and stressful situations with professional composure.
• Ability to use software to access databases, email, create spreadsheets, and do word processing.
• Ability to organize and coordinate work, including maintaining attention to details and quality, and prioritize work while meeting multiple deadlines and attaining goals.
• Ability to engage in self-evaluation with regard to performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

 
Travel Requirements

• Travels to school district buildings and professional meetings as required.

 
Physical and Mental Demands, Work Hazards

• Tools/Equipment Used:  Standard office equipment, including computer and peripherals.
• Posture:  Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion:  Frequent repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching.
• Lifting:  Occasional light lifting and carrying (up to 15 pounds), and occasionally up to 35 pounds.
• Environment:  Work is performed in an office setting; may require occasional irregular and/or prolonged hours.
• Attendance:  Regular and punctual attendance is required for this position.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions; frequently works prolonged or irregular hours; regularly required to speak publicly and listen intently to others points of view

Minimum Required Qualifications

• Education:
  • Bachelors degree from an accredited college or university in Accounting, Business or related field required;
  • Masters degree from an accredited college or university in Accounting, Business or related field preferred.
• Certification/License:
  • TASBO certification preferred.
• Experience:
  • 6 years' experience in general accounting must include financial statement preparation, audits, cost accounting, fixes assets and general ledger.
• Language:  Bilingual (English/Spanish) working proficiency preferred in some settings.

 
This is a bond-funded position and is contingent on availability of funds.
This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.