Manager, Accounting

Position Summary:

The Senior Accountant reports to the Chief Financial/Operations Officer and is responsible for ensuring the integrity and quality of financial data. Key duties include managing Payroll, Accounts Payable (AP), Accounts Receivable (AR), assisting with month-end account reconciliations, supporting labor reporting, and contributing to the preparation of financial statements. The Senior Accountant will also assist with budget analysis and audit reviews. Additionally, this role involves overseeing employee relations related to payroll.  The Senior Accountant may also handle other administrative duties as needed, ensuring that all tasks are completed accurately, timely, and in compliance with Generally Accepted Accounting Principles (GAAP). This position requires effective collaboration with departments that rely on financial information, with the goal of maintaining the highest standards of service and accuracy.

Position Responsibilities:

Clinical / Technical Skills (40% of performance review)

• Daily FTE Reconciliation: Running reports, balancing labor hours along with daily census, and resolving error/variances to completion
• Communicates Missed punches, approaching overtime and other potential payroll errors to managers daily.
• Runs AP Open Vouchers Report from Wellsky, sends to CFOO for selection & ensures that funding approval has been received from Corporate before processing AP checks.
• Responsible for reviewing, tracking, and matching all Purchase Order activity, including reviewing for appropriate bidding for both Capital and Repair & Maintenance projects.
• Setup new vendors, maintain W-9 file and process annual 1099’s.
• Responsible for successfully closing WellSky AP, FAS, and Paycom Payroll. This includes timely delivery and accurate financial processing.
• Maintain various journal entries for CFOO approval.
• Assist with the application of GAAP to new transactions, where applicable, including researching guidance and proposing accounting positions
• Ensures that the monthly close calendar is adhered to by notifying and assisting with close and that compliance procedures are met.
• Perform balance sheet and income statement analyses
• Perform and Review balance sheet account reconciliations and assist in ensuring completion.
• Assist with the preparation and review of monthly, quarterly, and annual financial and compliance reporting
• Assist the annual audits, including managing requests being submitted by the CFOO
• Assist with reviewing accounts receivable by reviewing month-end provider revenue and patient cash receipts and reconciling accounts receivable balances.
• Process accounts payable by reviewing vendor invoices for accuracy, analyzing invoices, and charging expenses to appropriate accounts.
• Process payroll bi-weekly using Paycom Payroll Services and summarize and enter monthly payroll transactions into the accounting system.
• Prepare State Sales & Use Taxes
• Assist with continuing education for staff through department meetings and special sessions
• Assist with special projects as assigned
• Thorough knowledge and following GAAP and reporting
• Assist when needed with Outpatient charge entry and auditing for accuracy.
• Review with the BOM that underinsured and unfunded patients are connected to available resources and/or verify financial status if meets SUN charity guidelines request and post charity adjustments post discharge
• Effectively utilizes and understands the departmental computer system to realize its optimal potential and to be able to evaluate and answer staff member questions regarding the mechanics of the system.
• Assist the BOM when needed in scanning bank deposits and assisting when needed with updating or setting up payor direct deposits (lockbox setup).
• Assist with reviewing AR charges, including contractual, credit balances, refunds, and denials & Bad Debt, providing analysis/findings to the CFOO
• Assist with preparing end-of-month reports for CFOO
• Strong leadership, management, and organizational skills; ability to manage and direct employees
• Strong analytical and reasoning abilities with superior numeric skills
• Must be result and profit-oriented with the ability to balance other business considerations and perform multifaceted projects
• Must be highly motivated and have the ability to function independently, multi-task, and must be detail-oriented
• Ability to resolve employee conflicts, problems, and complaints
• Expert computer skills; proficient in Microsoft Office Suite
• Thorough knowledge of HIPPA regulated environment
• Understand processing ICD-10 CPT/HCPC’s, EOB’s,
• Thorough knowledge of third-party payers, including Medicare, Managed Care Organizations (MCOs) and private pay. 

• Performs other duties as assigned

Safety (15% of performance review)

• Strives to create a safe, healing environment for patients and family members
• Follows all safety rules while on the job.
• Reports “near misses”, as well as errors and accidents promptly.
• Corrects minor safety hazards.
• Communicates with peers and management regarding any hazards identified in the workplace.
• Attends all required safety programs and understands responsibilities related to general, department, and job specific safety.
• Participates in quality projects, as assigned, and supports quality initiatives.

Teamwork (15% of performance review)

• Works well with others in a spirit of teamwork and cooperation. 
• Responds willingly to colleagues and serves as an active part of the hospital team.
• Builds collaborative relationships with patients, families, staff, and physicians.
• The ability to retrieve, communicate, and present data and information both verbally and in writing as required
• Demonstrates listening skills and the ability to express or exchange ideas by means of the spoken and written word. 
• Demonstrates adequate skills in all forms of communication. 

Integrity (15% of performance review)

• Strives to always do the right thing for the patient, coworkers, and the hospital
• Adheres to established standards, policies, procedures, protocols, and laws. 
• Applies the Mission and Values of SUN Behavioral Health to personal practice and commits to service excellence.
• Supports and demonstrates fiscal responsibility through supply usage, ordering of supplies, and conservation of facility resources.
• Completes required trainings within defined time periods, as established by job description, policies, or hospital leadership
• Exemplifies professionalism through good attendance and positive attitude, at all times.

Compassion (15% of performance review)

• Demonstrates accountability for ensuring the highest quality patient care for patients.
• Willingness to be accepting of those in need, and to extend a helping hand
• Desire to go above and beyond for others
• Understanding and accepting of cultural diversity and differences

Education

• Required: Bachelors degree in Accounting, or business-related field
• Preferred: Masters of Business Administration

Experience

• Required: Three-Five (3-5) years or more of previous hospital experience in Accounting/Finance/Administration. Including Accounts Payable, Payroll & Accounts Receivable. Knowledge of insurance payor rules and regulations.
• Preferred: Previous behavioral health treatment experience
• May substitute education for experience