Legal Billing Specialist

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Job Description:

We are seeking a detail-oriented and proactive Legal Billing Specialist to join Job Duck and support a boutique litigation firm’s billing, collections, and trust management functions. In this role, you will play a critical part in ensuring the accuracy, integrity, and timeliness of all client billing activities while working closely with attorneys, the Controller, and firm leadership. This position is ideal for someone who enjoys analyzing financial data, maintaining organized records, and collaborating across teams to resolve issues efficiently. The successful candidate will thrive in a fast-paced legal environment, demonstrate exceptional attention to detail, and take ownership of processes that directly impact the firm's financial operations. If you are highly organized, dependable, and committed to delivering excellent service, this opportunity offers a meaningful and rewarding career path.

• Compensation range: 1015 USD-1100 USD

Responsibilities include, but are not limited to:

• Ensure compliance with firm procedures, financial controls, and applicable trust accounting requirements

• Respond professionally to client inquiries regarding invoices, payments, retainers, and trust account balances

• Monitor accounts receivable balances and initiate collection efforts on outstanding invoices

• Process client payments through LawPay and reconcile deposits accurately and promptly

• Process final invoices and apply trust funds and retainers in compliance with State Bar rules

• Generate monthly billing, collections, and accounts receivable reports

• Coordinate with accounting to reconcile billed revenue, client costs, and trust account transfers

• Prepare billing, collections, and accounts receivable status updates for the Controller and Firm Owner

• Track retainer balances and coordinate replenishment requests as needed

• Maintain accurate billing records across Clio Manage, QuickBooks, and NetDocuments

• Prepare, review, and finalize weekly pre-bills in Clio Manage while coordinating with attorneys and accounting to ensure accurate rates, expenses, and client allocations

• Review daily time entries for accuracy, completeness, and compliance with firm billing policies, collaborating with attorneys to refine time descriptions

• Identify opportunities to improve billing processes, reporting accuracy, and operational efficiency

• Assist in resolving payment disputes, chargebacks, and refunds in accordance with firm policies

Requirements:

2-3 years of experience in legal billing, legal accounting, accounts receivable, or a related financial operations role

Previous experience supporting a law firm or legal services environment preferred

Familiarity with legal trust accounting and client retainers preferred

Experience with Clio is highly appreciated

Time Zone: PST (US)

Software and Tools Required: Clio Manage, QuickBooks, NetDocuments, LawPay, Microsoft Office Suite, Google Workspace

• Ability to manage confidential information with discretion and professionalism

• Strong understanding of billing processes, collections, payment reconciliation, and financial recordkeeping

• Excellent written and verbal communication skills

• Highly organized with the ability to prioritize multiple deadlines

• Detail-oriented

• Analytical thinking

• Organizational skills

• Time management

• Problem solving

• Professional communication

• Accountability

• Client service orientation

• Critical thinking

• Financial accuracy and reconciliation

• Accounts receivable management

• Collections management

• Trust accounting knowledge

• Billing administration

• Ability to work independently

• Collaboration and teamwork

• Confidentiality and discretion

• Adaptability in a fast-paced environment

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.