Lead Payroll Analyst

About Klaviyo

At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you’re a close but not exact match with the description, we hope you’ll still consider applying. Want to learn more about life at Klaviyo? Visit klaviyo.com/careers to see how we empower creators to own their own destiny.

About the Role

We’re looking for a Lead Payroll Analyst to join our Global Payroll team – a high-impact individual contributor role that combines deep payroll expertise with functional leadership. You’ll serve as the subject matter expert and day-to-day guide for our International Senior Payroll Specialist, while personally driving accuracy, compliance, and continuous improvement across our six-country EMEA and APAC payroll footprint. This is an exciting opportunity for an experienced payroll professional ready to step into a lead role – influencing how payroll operates globally, championing automation and AI-driven improvements, and partnering closely with People, Finance, and Tech teams to build a best-in-class function.

Job location: Dublin, IE (3 days p/week in-office)

Full-time permanent role

What You’ll Own

Functional Leadership

• Act as functional lead for international payroll operations across six countries: UK, Ireland, France, Germany, Singapore, and Australia
• Provide day-to-day guidance, quality review, and mentorship to the International Senior Payroll Specialist
• Serve as the primary escalation point for complex payroll queries, compliance issues, and vendor matters
• Partner with the Global Payroll Manager to set team priorities, improve workflows, and ensure consistent delivery across all regions

Global Payroll Execution

• Own end-to-end payroll processing and sign-off for UK and Ireland, ensuring accuracy and on-time delivery every cycle
• Oversee and review payroll delivery for France, Germany, Singapore, and Australia through CloudPay and in-country vendors
• Manage and validate payroll inputs in Workday, ensuring data integrity from hire to pay
• Ensure full compliance with local payroll legislation, tax law, and statutory requirements across all jurisdictions

Finance & Compliance Partnership

• Lead payroll reconciliations, variance analysis, and internal controls across all pay cycles
• Own month-end and year-end payroll close activities with accounting partners.
• Support internal and external audits, providing documentation and analysis as needed

Cross-Functional Collaboration

• Partner closely with People Operations, HRBPs, Benefits, Finance, and People Tech to deliver a seamless employee payroll experience
• Act as a subject matter expert in cross-functional projects, including system enhancements, benefits integration, and global mobility scenarios

Innovation & Process Improvement

• Identify and lead initiatives to streamline, automate, and modernize payroll processes
• Champion the use of AI tools for data validation, anomaly detection, and payroll reporting insights
• Document processes, build scalable playbooks, and drive standardization across the payroll team

What We’re Looking For

You’re an experienced payroll professional who brings technical depth, a collaborative mindset, and a natural instinct for leading others without needing a formal management title.

Required Experience

• 8+ years of payroll experience, with at least 3 years in a multi-country or global payroll environment
• Deep expertise in UK and/or Ireland payroll (essential) – you know the legislation, the nuances, and the edge cases
• Hands-on experience with payroll in at least two of the following: France, Germany, Singapore, Australia
• Experience providing guidance, review, or informal leadership to other payroll team members
• Proven track record of managing complex reconciliations, payroll controls, and compliance reporting

Systems & Tools

• Proficiency with Workday HCM and/or payroll input workflows
• Experience with CloudPay or a comparable global payroll aggregator/vendor platform
• Comfort with Excel or Google Sheets for data analysis and payroll reconciliation
• Exposure to or active interest in automation tools and AI applications within payroll or finance operations

Skills & Attributes

• High attention to detail with the ability to manage competing deadlines across time zones
• Strong analytical and problem-solving skills – you spot issues before they become problems
• Excellent communication skills; able to translate complex payroll topics for non-payroll stakeholders
• Proactive, self-directed work style with a continuous improvement mindset