Lead Accountant

JOB SUMMARY 

This Lead Accountant position provides advanced accounting support within the Clerk’s Accounting department, ensuring the integrity and accuracy of financial transactions and records. This role is responsible for assisting with tasks related to verifying financial receipts from the Odyssey Navigator Case Management system and Official Records & Tax Deeds system. It issues credit card refunds, researches accounting posting errors or receipt errors, and prepares proper journal entries into the Oracle General Ledger. It provides senior leadership to the receivables & revenue management teams in Clerk’s Accounting. It is responsible for reconciling government receivable and Real Auction accounts, researches and resolves account discrepancies, updates procedures and trains lower level staff. Additionally it participates in OnBase, Oracle and Odyssey system testing, audit schedule preparation, and supports departmental functions and special projects as needed. 

STARTING SALARY: $24.19 - $39.92 per hour 

CORE COMPETENCIES 

• Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service 

• Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve 

• Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations 

• Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals 

JOB SPECIFIC COMPETENCIES 

• Knowledge of governmental accounting and auditing principles, practices, procedures, methods, and theory. 

• Knowledge of applicable, policies, and rules related to financial services operations. 

• Knowledge of personal computers using word processing, spreadsheet, database, and accounting software. 

• Ability to collect, organize and evaluate data and to develop logical conclusions. 

• Ability to analyze and audit accounting data and reports. 

• Ability to develop computer-based spreadsheets, graphs, summaries, and reports. 

• Skilled at workflow mapping and efficiency improvements.  

• Skilled at writing job procedures and documenting business processes.  

• Strong audit capability and attention to detail.  

• Knowledge of standard account reconciliation procedures.  

JOB DUTIES 

• Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.  

• Reviews daily financial transactions from the Odyssey Case Management system and the Official Records/Tax Deeds system to ensure transactions are recorded in compliance with applicable Florida Statutes. 

• Processes journal entry documents to record cash, check or credit card overages/shortages. 

• Reconciles electronic payments received in the bank account with cash receipting systems.  

• Issues credit card refunds as requested.  

• Reviews and approves bank transfer transactions. 

• Monitors Florida Prime account and process deposits or withdrawals to State Board of Administration. 

• Reviews emails involving case numbers, fee codes, monetary amounts, and distributions; provides guidance for required corrections as needed. 

• Participates in Oracle, OnBase and Odyssey system tests of fee schedules, new services, or system enhancements. 

• Reviews FACC Distribution codes and coordinates updates for legislative changes. 

• Reconciles various General Ledger accounts as assigned.  

• Prepares receipt count logs and yearly Odyssey interface logs.  

• Provides supporting schedules for annual audit; provides assistance with internal and external audits as needed.  

• Maintains written procedures for audit and internal controls. 

• Participates in special projects as requested.  

• Prepares or reviews and approves reconciliations for control and subsidiary accounts. 

• Maintains log of payments received in Clerk’s Accounting. 

• Monitors and reconciles daily ACH transactions; verifies proper application. 

• Monitors web subscription service applications and performs annual billing. 

• Establishes and maintains deposit and government receivable accounts. 

• Manages Real Auction bidder accounts.  

• Prepares daily investment report. 

• Prepares journal entries for SBA transfers. 

• Serves as back up for positions or tasks within the Accounting department when needed. 

• Performs other duties as needed related to accounting work. 

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS  

A Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, Information Systems or other business-related field and three (3) years of experience in accounting or finance. 

Or 

An equivalent combination of education, training and experience that would reasonably be expected to provide the job-specific competencies noted above. 

CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS 

As part of the consideration for this position, eligible candidates will be required to take an Accounting assessment test. 

PHYSICAL DEMANDS 

The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects; may also require crouching, manual dexterity, hearing, kneeling, lifting, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking. 

WORK ENVIRONMENT 

Work is performed in performed in a dynamic environment that requires incumbent to be sensitive to change and responsive to changing goals, priorities, and needs. This position is fully on-site and requires regular presence in the office. 

JOB CLASS 

Classified - An employee who is appointed to a full-time classified position (including reduced hour position) and not identified as an unclassified employee.  Classified employees obtain appeal rights upon successful completion of their initial probation. 

CAREER PATH 

• Lead Accountant 

• Accounting Supervisor 

• Senior Accountant 

• Accounting Manager 

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein.  Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.