Junior Project Accountant

The Junior Project Accountant reviews contract terms and processes a high number of simple invoices monthly. They will gain a skillset of progressing unbilled effort for invoicing. A successful candidate may have experience with processing and validating contract terms. (Time & Material, Unit, & Lump Sum). As well, gain experience with retainers, prebills, and project close-out bills. The role will include maintaining project information, standard procedures, work instruction documentation, and is considered a crucial link between project execution team and the project finance team. Strong communication skills and organizational skills are considered a necessity in executing and growing in the role. 

Please note this position is only available to be based out of our Calgary or Saskatoon office and requires an in office presence. 

Key Responsibilities

• Perform project invoicing, including submissions to customers of various contract types.  
• Validate invoicing is accurate and complete. Review and verify data from all sources to ensure accuracy and compliance with client contracts and MEMS policies and procedures.  Ensure all back-up has been gathered to support client invoicing.  
• Provide project support to ensure accurate information such as budgets, billing terms and client rates for invoicing. 
• Apply project contractual obligations to work orders, rate schedules, and ensure that all the contract conditions (invoicing, reporting, change management, etc.) are applied and fulfilled for project set-up, project tracking, project reporting, and project close-out. 
• Contribute to the development of project controls if required based on an understanding of project controls for cost management, project planning, and subcontractor management.   
• Provide ongoing support and analysis information to Project Managers and Project Services upon request, including a budget, schedule and deliverables. 
• Identify opportunities to streamline invoicing within assigned client portfolios and troubleshoot issues. 
• Analyze project financial data to provide enhanced project reporting and monitor project performance for a portfolio of projects. 
• Investigate and resolve unbilled WIP (Work in Progress) issues. 
• Manage WIP and AR (Accounts Receivable). Document follow up and status of escalating unresolved issues when required.   
• Maintain project records (Purchase orders, contracts and change orders). 
• Review and verify third party invoices, related to portfolio of projects. 
• Upload and submit invoices to client billing systems (Ex. Enfos, Open Invoice, Ariba, Field Glass, GEP, etc.). 
• Close projects upon completion within MEMS ERP and Client systems, and 
• other duties as required. 

What You Bring

• 0-2 years’ experience in project accounting-type roles 
• Accounting or business diploma/degree from an accredited institution.   
• Experience in the professional services or consulting industry is preferred. 
• Previous experience working with Vantagepoint would be considered a strong asset.

Other Knowledge and Skills 

• Effective skills with MS Office Suite.  
• Experience with Deltek Vantagepoint, Ariba, Open Invoice, Enfos and GEP would be considered an asset. 
• A high degree of attention to detail and accuracy required. 
• Strong communication skills, including the ability demonstrate diplomacy, negotiate, conflict resolution, and people management skills 
• A high level of organization and tracking abilities are required. 
• Excellent teamwork and team-building skills 

Working Conditions 

• Normal office environment that requires sitting for extended periods of time; 
• Prolonged exposure to computer keyboards and computer screens; 
• Manual dexterity required to use laptop and peripherals; 
• Occasionally requires long hours of work; and 
• some travel to other MEMS offices may be required on occasion. 

About MEMS          

Millennium EMS Solutions Ltd. (MEMS) is an employee-owned environmental consultancy providing environmental, health and engineering services across western Canada since 1998. We are known for our credibility, integrity, technical competence, and our talented staff. We meet and exceed the needs of our client’s projects because we are prepared technically, professionally, and logistically. We are delivery-oriented and deliver superior, cost-effective services.                   

Why Choose MEMS?                  

MEMS believes in supporting employees in achieving their career goals while maintaining a healthy work-life balance. In addition to rewarding job opportunities, we offer an attractive employee package, including:                   

• Competitive salaries
• Comprehensive benefits package including flex benefits for extended health care, dental care, vision, life insurance, short term disability insurance, long term disability insurance, critical illness insurance and accidental death and dismemberment insurance
• Employee share-ownership plan
• Group RRSP matching plans
• Employee wellness programs
• Flexible hours
• Career development planning
• Compensation for subscription and accreditation fees

Equal Opportunity Statement                  

MEMS practices equal opportunity and fair hiring practices when filling positions and will hire the most qualified individuals based on their knowledge, skills, abilities and other competencies. MEMS has adopted this philosophy to ensure all employees, and potential candidates are considered for employment opportunities through a consistent, fair and barrier-free approach.                   

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