Junior Procurement Agent

Hotel Renovation & New Build Services Company

Position Summary

The Junior Procurement Agent supports the procurement and project management team in sourcing, purchasing, tracking, and coordinating materials, furniture, fixtures, and equipment (FF&E) for hospitality renovation and new build projects. This role assists in maintaining vendor relationships, processing purchase orders, tracking deliveries, and ensuring products arrive on schedule and within budget.

The ideal candidate is organized, detail-oriented, and eager to grow within the hospitality construction and procurement industry.

Key Responsibilities

Procurement Support

• Assist with sourcing materials, FF&E, operating supplies, and equipment for hotel renovation and construction projects.
• Obtain vendor quotes and pricing for project teams.
• Prepare and process purchase orders and procurement documentation.
• Track products lead times and delivery schedules.
• Maintain procurement logs, tracking reports, and project purchasing records.

Vendor Coordination

• Communicate with manufacturers, suppliers, freight carriers, and installers.
• Assist in maintaining vendor relationships and database information.
• Coordinate product samples, finish submissions, and specification documents.
• Follow up on shipment statuses, backorders, and delivery confirmations.

Project Coordination

• Work closely with Director of Procurement, project manager, designer, and warehouse/logistics teams.
• Support procurement schedules to align with construction timelines.
• Assist with inventory tracking and receiving coordination.
• Help resolve order discrepancies, damaged goods, and warranty issues.

Administrative Responsibilities

• Organize digital procurement files and documentation.
• Update spreadsheets, budgets, and purchasing reports.
• Support invoice review and reconciliation processes.
• Attend project meetings and maintain meeting notes when required.

Qualifications

• Associate's or Bachelor's degree in Business, Supply Chain, Interior Design, Construction Management, Hospitality, or related field preferred.
• 1–3 years of procurement, purchasing, administrative, or hospitality-related experience.
• Strong organizational, analytical and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in:
• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• Google Workspace
• Ability to manage multiple tasks in a fast-paced environment.

Preferred

• Experience in hospitality renovation, construction, FF&E procurement, or interior design.
• Familiarity with purchase orders, vendor coordination, and logistics processes.
• Experience with procurement or project management software.
• Understanding of hotel brands and renovation projects.

Core Competencies

• Attention to detail
• Organization and multitasking
• Communication and follow-up
• Vendor coordination
• Problem solving
• Team collaboration
• Schedule awareness
• Customer service mindset

Reporting Structure

Reports To: Sr. Director of Procurement Works Closely With: Project Managers, Designers, Vendors, Logistics Teams, Accounting

Compensation & Benefits

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and holidays
• Career growth opportunities
• Professional training and development
• 401(k) participation

Ideal Candidate Profile

The ideal candidate is highly organized, proactive, and interested in developing a career within hospitality procurement and construction services. This individual is comfortable handling administrative details, coordinating with vendors, and supporting fast-moving hotel renovation projects while maintaining professionalism and accuracy.

About Us:

From humble beginnings in 2006 to an enterprise being driven by more than 1,000 people today, Midas Hospitality has never lost sight of our #1 priority - people. Currently, Midas Hospitality operates 40+ hotels in 14 states with a focus on select-service and extended-stay properties for leading brands such as Marriott, Hilton and IHG. At Midas Hospitality, we make room for people's dreams. That means building a company where people love to work, our financial partners love the results and everyone loves the experience.

As a people-first organization, we offer opportunities to grow and benefits to flourish for anyone with a desire to serve others and a tremendous work ethic. We aim to competitively compensate our associates and reward their contributions.

Please visit our website for more information: www.midashospitality.com

We offer a range of benefits including, but not limited to:

• Growth and development tools and access to learning
• Robust PTO policies
• Medical/Dental/Vision Coverage
• 401k matching
• Employee Assistance Program
• Discounted products and services

Midas Hospitality is proud to be a drug free workplace and equal opportunity employer.