• Administers outgoing payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Ensures accuracy in processed transactions by verifying entries and reconciling discrepancies with system reports and account balances.
• Assigns expenses to the appropriate accounts and cost centers by analyzing and recording invoice and expense report data.
• Facilitates timely payments to vendors by tracking due dates, verifying identification numbers, scheduling ACH transfers and checks.
• Addresses any discrepancies in purchase orders, contracts, invoices, or payments, and ensures proper documentation.
• Maintains and updates vendor records, establishes communication with vendors for inquiries and clarifications.
• Processes employee reimbursements or advances by receiving and verifying expense reports and requests for advances and preparing ACH or checks.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Preserves historical financial records through scanning and filing documentation.
• Maintains sales and use tax records by reviewing requirements on invoices.
• Produces monthly reports and assist with month-end closing.
• Assists in audit preparations by providing necessary documentation.
• Engages in professional development opportunities to enhance job knowledge.
• Supports the overall accounting and organizational goals by fulfilling related responsibilities as required.

• Bachelor's degree in accounting, finance, or a related discipline is required.
• Familiarity with Deltek Costpoint and Quickbooks (a plus)
• High degree of accuracy in data entry and attention to detail.
• Excellent organizational and time management skills.
• Ability to reconcile accounts and resolve discrepancies.
• Solid understanding of bookkeeping and accounting payable principles.
• Hands-on experience with spreadsheets and familiar with accounting software.

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