IT Procurement & Contracts Coordinator

About the Role

Core Natural Resources is seeking an IT Procurement & Contracts Coordinator to join our Infrastructure team. This role is responsible for managing the full lifecycle of IT purchasing, vendor relationships, contracts, and budgets. The ideal candidate is organized, detail-oriented, and comfortable working directly with vendors and internal stakeholders to keep IT spending and commitments on track.

Key Responsibilities

Accept, embrace, and promote the following core values of Core Resources: Safety, Sustainability & Continuous Improvement Manage the IT procurement process end-to-end, including purchase requisitions, purchase order creation, and invoice reconciliation Monitor vendor contracts and software/hardware agreements for upcoming renewals; proactively reach out to vendors to request renewal quotes and ensure timely review Support new vendor onboarding in coordination with the Supply Chain department, including required documentation and approval workflows; partner with Legal on Master Service Agreements (MSAs) and other vendor contracts Maintain and manage IT software license inventory, ensuring accurate seat counts and alignment with active agreements Partner with IT leadership on annual budget planning and ongoing budget tracking; provide regular spend reporting and forecasting Lead the selection, implementation, and ongoing management of a centralized IT contract repository; establish processes for contract intake, storage, and key-date tracking Build and maintain strong vendor relationships, serving as a primary point of contact for procurement-related communications Ensure all IT purchasing activity aligns with internal approval workflows and company financial policies Support scheduling of vendor coordination calls and assist with meeting materials and follow-up documentation as needed

Qualifications

Experience in IT procurement, contracts administration, or a related role is a plus, but not required Familiarity with software licensing models and vendor contract structures Experience with purchase order workflows and budget tracking Strong organizational skills with high attention to detail Effective communicator, comfortable engaging directly with vendors and internal teams Proficiency with Microsoft Office Suite and SharePoint; experience with project tracking or contract management platforms is a plus Experience supporting a multi-site or geographically distributed organization is a plus