IT Procurement & Asset Management Specialist

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About Us

Vensure Employer Solutions is the largest privately held organization in the HR technology and service sector, providing a comprehensive portfolio of solutions, including HR/HCM technology, managed services, and global business process outsourcing (BPO). The company and its service providers collectively serve over 95,000 businesses and process over $135B in annual payroll. As a "One Employer Solution” headquartered in Chandler, Arizona, Vensure helps thousands of businesses streamline and grow their operations with custom strategies that benefit both employers and employees. Find out more by visiting www.vensure.com .

Position Summary

We are seeking an IT Asset Management Specialist to join our IT team. The IT Procurement & Asset Management Specialist must be able to work independently as well as with a team. Must have the ability to work in a high growth, dynamic working environment. The IT Procurement & Asset Management Specialist will be able to support our ongoing asset management efforts and will be responsible for maintaining and consistently updating the IT inventory company wide. You must be able to lift 40 lbs. consistently as you will be packaging and moving hardware to appropriate locations for shipments and maintaining and arranging our storage rooms. This person must understand the concept and need for asset management and will be a contributor to an overall process working with multiple teams to maintain hardware inventory which will enable the department to reduce hardware costs. This person will also be responsible for tracking software and license agreements, notifying the appropriate person or team as the licenses are due, and working with the accounting team for payment updates and reminders, creating purchase orders, fulfillment of request tickets and more. IT-related knowledge is a must as you will need to know what items are needed for end user support and ordering. Being able to assist in troubleshooting ensures ordering and stocking of appropriate hardware.

Essential Duties and Responsibilities

• This is 100% in office position in the Chandler, AZ office.
• Compiles planned inventory and connectivity reports as well as other asset reports and records.
• Utilizes record keeping and reporting process to identify existing assets.
• Conduct regular audits of maintenance/asset management processes.
• Requests asset numbers for newly purchased assets and track and reports on progress of labeling and tagging assets
• Order equipment, including hardware, software licenses, and obtain support from vendors as needed
• Manage hardware, software and vendor lifecycle, including renewals, upgrades, discount programs, etc.
• Audit equipment/license usage, including periodic inventory exercises and “true ups”
• Facilitate smooth process flows (e.g., new user setup) through standard, documented processes, and automated workflows
• Create and maintain documentation of all IT Asset Management processes
• Other duties within the Asset Management and IT roles.

Knowledge, Skills, and Abilities

• Strong written and verbal communication skills with focus on providing clear and concise instructions and documentation for areas of assigned responsibility.
• Previous experience working with vendors on ordering and creating standardized fulfillment processes
• Asset management experience, including refresh cycles and inventory management.
• Ability to analyze trends and make data-driven recommendations regarding equipment/license usage trends and future needs.
• Knowledge of and experience with asset management tools.
• Prefer previous knowledge of Manage Engine - Asset Explorer a plus.
• Ability to triage and troubleshoot unfamiliar issues within Asset Management.
• Willingness to learn new technologies.
• Must be able to frequently sit, stand or bend for long periods of time and must also be able to lift 40 pounds and push/pull carts when necessary.

Education & Experience

• Exceptional customer service skills in person, over the phone, and through electronic communication.
• Associate degree (A.A.) in relevant technical fields from two-year college or university; or 1 year of related experience and/or training; or equivalent combination of education and experience.
• Proficient with Microsoft Office with emphasis on Excel and Word.
• Experience with Office 365 is a plus. 

This position is eligible for the following benefits:

• Health Insurance: Medical, dental, and vision coverage
• Retirement Plan: 401(k) with company match
• Paid Time Off: PTO, Holidays, Parental leave and Sick Leave provided as required by applicable state law
• Other Benefits: Life insurance, short term disability, long term disability, employee assistance program (EAP), flexible spending account (FSA), health savings account (HSA), Identity theft protection, critical illness, accident, cancer, hospital protection, legal and pet insurance.
• Additional Compensation: [e.g., signing bonus, commission structure] if applicable