Invoicing Specialist

About FACS

At FACS, our mission is to make environments safer and healthier for the people who live and work in them. As one of the nation's leading environmental health consulting firms, we help organizations protect their people, assets, and communities. We are built on purpose, partnership, and performance—delivering measurable impact with every client engagement.

Our Values

We live our mission through three core values:

• People First: Support our team and clients, promote professional growth, and value collaboration.
• Integrity of the Science: Deliver accurate, reliable results through objective, evidence-based practices.
• Client Relationships for Life: Build long-term partnerships and help clients address environmental health challenges.

About FACS & You

At FACS, your work contributes directly to safer, healthier communities. Ranked "Best Places to Work" for five consecutive years, we invest in your success through training, mentorship, and support for professional certifications—so you can grow, thrive, and build a career with lasting impact.

Curious to see what we do? FACS Experts – Meet our team and see who you’ll be working with.

Why Join Us

• Impact: Contribute meaningful work that empowers teams and drives results across the organization.
• Culture: Thrive in a collaborative, entrepreneurial, and mission-driven environment where your work matters.
• Growth: Innovate, develop your skills, and help shape the future of how we operate and deliver on our mission.
• Visibility: Partner directly with leadership and cross-functional teams to make a real difference.

About the Role

The Invoicing Specialist plays a critical role in ensuring the accuracy, efficiency, and integrity of the company's billing operations. This position is responsible for the full lifecycle of customer invoicing; from preparation and issuance to discrepancy resolution and financial reporting. Core to this role is ensuring that pricing aligns with contractual agreements, resolving billing discrepancies, maintaining detailed billing records, responding to customer inquiries, and producing financial reports as requested. The ideal candidate brings sharp attention to detail, strong communication skills, and the ability to thrive independently in a fast-paced, deadline-driven environment.

Key Responsibilities

• Invoice Generation: Prepare and issue accurate, professional invoices to clients, ensuring timely delivery within established timeframes.
• Data Verification: Validate invoice details against the project management system to confirm correct pricing, terms, and billing conditions, maintaining strict adherence to internal timelines.
• Issue Resolution: Proactively identify, investigate, and resolve billing discrepancies — working both independently and collaboratively with clients and internal teams to reach timely, accurate outcomes.
• WIP Management & Monitoring: Post and monitor work-in-progress (WIP) on a daily basis to ensure precise tracking of revenue and billing status; identify and address variances promptly to maintain financial integrity.
• Project Monitoring: Conduct thorough reviews of closed projects to verify that all billable items have been posted and invoiced, revenue is properly recognized, and documentation is complete and compliant.
• Cross-Functional Support: Partner with other divisions to fulfill invoicing needs, ensuring consistency, accuracy, and alignment with established billing procedures across the organization.
• Accounts Receivable Support: Collaborate with the Accounts Receivable team to address client inquiries and assist with collections efforts in a timely and professional manner.
• Record Keeping: Maintain accurate, well-organized, and fully compliant billing records while consistently meeting fast-paced deadlines.

Essential Skills & Qualifications

• Technical Proficiency: Hands-on experience with accounting software (e.g., QuickBooks, SAP), Microsoft Excel, and ERP systems, paired with a high standard of data entry accuracy.
• Professional Skills: Exceptional attention to detail; strong written and verbal communication; effective problem-solving and organizational abilities; proven time management skills with the ability to work independently and meet tight deadlines without compromising quality.
• Experience: Prior experience in invoicing, billing, accounts receivable, or project-based accounting is required.
• Education: Associate degree with a concentration in Accounting, Finance, or a related field.

Qualifications

Physical & Work Requirements

• Physical ability to stoop, kneel, climb, crawl, walk, and stand for extended periods in varied work environments to perform sampling activities.
• Ability to lift and carry equipment up to 35 lbs.
• Prolonged periods of sitting at a desk and working on a computer for documentation and reporting.
• Must be able to pass a background check.

Compensation and Rewards

Competitive base salary with performance-based bonus structure tied to individual and team achievements.

Comprehensive benefits package, including:

• Medical coverage with 100% company-paid premiums for employees and their families, plus 50% of the annual deductible covered by the company.
• 401(k) retirement plan with company matching contributions.
• Vision and dental plan options.
• Flexible Spending Accounts (health care and dependent care).
• Company-sponsored programs including Employee Assistance Program, life and disability insurance, Rocket Lawyer legal services, and mobile phone plan with Verizon.
• Voluntary benefits options including supplemental life insurance for employees and dependents, short-term disability, hospital, accident, and pet insurance.
• Generous PTO (3 weeks accrual), paid holidays, volunteer days, and floating holiday.
• Tuition Reimbursement Program to promote higher education.
• Paid training and certifications to support career advancement.
• Incentive Bonus Plan and Donation Matching Program.

Wage Transparency

Pay for this position is based on a number of factors including geographic location, relevant knowledge, skills, and experience.

Equal Opportunity Employer

Forensic Analytical Consulting Services is an equal-opportunity employer that complies with EEOC rules and regulations. We are committed to diversity, equity, and inclusion and do not discriminate based on race, age, disability, or other non-merit characteristics. We welcome all candidates to apply, including women, people of color, persons with disabilities, and veterans.

Employment Contingency

Employment is contingent upon successful completion of background check and drug screening.