Inventory Accountant

Position Overview

The Inventory Accountant is responsible for managing inventory accuracy, cost tracking, and financial oversight of solar installation projects. This role sits at the intersection of accounting, operations, and project management, ensuring that materials are properly accounted for, project costs are accurately captured, and customer-facing financial documentation (including itemized receipts) is clear and accurate.

This role is critical in maintaining margin integrity across solar, roofing, and electrical projects by ensuring tight control over inventory usage and project-level financial performance.
Key Responsibilities
1. Inventory Control & Accuracy

• Maintain accurate inventory records across warehouses, trucks, and job sites
• Reconcile physical inventory counts with system records on a regular basis
• Investigate and resolve inventory discrepancies (shrinkage, damage, misallocation)
• Track serialized and high-value components (e.g., inverters, batteries, main panels)
• Monitor inventory movements tied to specific projects (allocation, consumption, returns)
• Partner with operations to ensure proper material staging and tracking processes
• Establish and maintain inventory controls and standard operating procedures (SOPs)

2. Project Accounting & Cost Management

• Track project-level costs including materials, labor, subcontractors, and equipment
• Ensure all costs are properly coded to the correct project/job
• Monitor project budgets vs. actuals and flag variances
• Support project managers with financial visibility and reporting
• Assist in job costing, margin analysis, and profitability reporting
• Work closely with operations to ensure accurate revenue recognition inputs
• Support closeout of projects from a financial perspective (final cost validation, margin review)

3. Itemized Receipts & Customer Financial Documentation

• Create detailed, itemized receipts for customers reflecting materials and services provided
• Ensure receipts align with contracts, change orders, and actual installed components
• Coordinate with sales, operations, and project management to validate accuracy
• Deliver clear and professional documentation to customers in a timely manner
• Maintain organized records of all customer-facing financial documents

4. Procurement, AP & QuickBooks Invoice Entry

• Enter vendor invoices into QuickBooks with high accuracy and proper coding
• Ensure all invoices are coded to the correct project, cost category, and account
• Match invoices to purchase orders and received materials (3-way matching where applicable)
• Review purchase orders for accuracy and completeness prior to invoice entry
• Ensure timely processing of invoices to maintain accurate financial reporting
• Track and resolve discrepancies between invoices, POs, and received inventory
• Maintain organized digital records of invoices and supporting documentation
• Collaborate with procurement to improve cost visibility, vendor accuracy, and pricing consistency
• Support month-end close by ensuring all invoices are entered and costs are captured in the correct period
• Procurement of all appropriate vendor documentation prior to payments and complete end of year tax filings

5. Systems & Process Improvement

• Maintain and improve inventory and project accounting systems (ERP, job costing tools, etc.)
• Identify inefficiencies in inventory tracking or cost capture and implement improvements
• Build reporting dashboards for inventory levels, usage trends, and project margins
• Support audits related to inventory and project financials

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field
• 3+ years of accounting experience (inventory or cost accounting preferred)
• Experience with job costing or project-based accounting
• Strong understanding of inventory management principles
• Proficiency in accounting/ERP systems (e.g., QuickBooks, NetSuite, Sage, or similar)
• Advanced Excel skills (pivot tables, lookups, data analysis)
• High attention to detail

Preferred Experience (Solar / Construction Industry)

• Experience in solar, construction, or trades-based environments
• Familiarity with solar components (modules, inverters, racking, batteries, BOS materials)
• Understanding of project lifecycle (sale → install → PTO → closeout)
• Experience working with field operations teams (installers, electricians, PMs)

Pay for this position is $28-$38 per hour, depending on experience. Overtime opportunities may be available depending on seasonality and business needs.

This full-time role is eligible to participate in health (one plan is less than $35 per pay check!), dental, and vision insurance. Photon Brothers also offers a 401k with match, as well as company-sponsored life insurance and telehealth. Paid holidays and PTO are also offered with this position.