Hybrid Accounts Payable Bookkeeper Assistant–Join a Growing, High-Impact Practice!

We’re looking for a detail-driven Accounts Payable Bookkeeper Assistant to keep our finances running smoothly and our vendors happy. If you love organized numbers, efficient systems, and a hybrid work setup that offers flexibility and balance, this role is for you—plus enjoy a strong benefits package as part of a growing, high-impact practice. 

Job Summary:

The Accounts Payable & Bookkeeping Assistant supports the daily financial operations of a medical practice by processing vendor invoices, maintaining accurate accounting records, and assisting with routine bookkeeping entries. This role helps ensure timely payments, accurate expense tracking, and smooth financial operations in a clinical environment. 

Job Duties and Responsibilities:

• Process, review, and enter vendor invoices accurately and in accordance with practice policies
• Ensure proper coding of expenses to the general ledger and relevant departments
• Assist with weekly accounts payable payment runs (checks, ACH, and other payments)
• Maintain organized records of invoices, receipts, and supporting documentation
• Reconcile vendor statements and resolve billing discrepancies
• Enter daily bookkeeping transactions and assist with journal entries as needed
• Support bank and credit card reconciliations
• Assist with month-end closing activities and financial reporting
• Communicate with vendors and internal staff regarding invoices and payment status
• Maintain confidentiality when handling financial and practice-related information
• Other duties as assigned

Compensation and Benefits (YOU MATTER!): 

$22-$24 hourly + benefits!!!

We offer a comprehensive benefits package designed to support your health, financial wellness, and work-life balance, including:

• Medical, Dental, and Vision Insurance 
• 401(k) with Employer Match 
• Paid Time Off (PTO) + Sick Time 
• Ancillary benefits including Pet Insurance and Accidental & Critical Illness Coverage and MORE!

Qualifications and Experience:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are reflective of the knowledge, skill, and/or ability required.

• High school diploma or equivalent required; some college coursework in accounting preferred
• 1+ year of experience in accounts payable, bookkeeping, or general accounting support
• Basic understanding of accounting principles and invoice processing
• Experience with accounting software (QuickBooks Online and Desktop, Sage, or similar) preferred
• Strong Microsoft Excel and data entry skills
• High attention to detail, accuracy, and organization
• Strong communication and follow-up skills
• Ability to manage multiple tasks in a fast-paced medical office environment

Preferred Skills

• Prior experience working in a medical practice, clinic, or healthcare office
• Familiarity with medical billing workflows (helpful but not required)
• Experience assisting with reconciliations and journal entries

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Individual will be required to:

• Sit for long periods at a time.
• Use hands and fingers in repetitive motions, daily.
• Ability to lift, push, pull up to 20 lbs. Periodically.
• Must have reliable transportation
• Travel to clinic locations or sites as needed.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.