Human Resources Payroll Specialist I Staff Accountant I HRIS I Paylocity Expert

Job Posting

Location

Ponca City, OK

Work Arrangement

Onsite

Employment Type

Direct Hire

Compensation

$20–$23/hour (higher pay possible for candidates with comprehensive payroll expertise)

Industry

Food & Beverages

Experience Level

Associate

Experience Required

Minimum 2 years payroll experience

Education

High school diploma or equivalent

Position Summary

We are seeking a Human Resources Payroll Specialist to take full ownership of end-to-end payroll processing for a single location. The ideal candidate will ensure accurate and timely payroll processing, manage exceptions (including manual checks), maintain payroll data integrity, and support compliance with payroll-related regulatory and union requirements.

Key Responsibilities

• Manage full payroll cycle for the location, ensuring accurate and timely processing of payroll data each pay period.
• Review timekeeping information, resolve discrepancies, and handle exceptions including manual checks and approvals.
• Ensure payroll data integrity by verifying hours worked, deductions, garnishments, and adjustments.
• Administer payroll entries and transfers using Paylocity, including weekly data processing.
• Work with staffing agencies and accounting to ensure accurate payroll and AP check requests.
• Maintain records for garnishments, benefits, vacation/PTO, insurance and retirement deductions.
• Administer and process payroll elements based on union contracts, including dues and salary adjustments.
• Manage unemployment notices of entitlement, appeals, documentation, and compliance requirements.
• Provide information and guidance to employees, supervisors, and managers on payroll policies and procedures.
• Coordinate with HR and department leadership on payroll-related issues and documentation.

Must-Have Qualifications

• Minimum of 2 years hands-on payroll experience with ownership for accuracy, integrity, and compliance.
• Paylocity payroll processing experience required (weekly transfers and data management).
• Experience with payroll deductions, garnishments, and payroll adjustments.
• Union payroll exposure with demonstrated understanding of dues processing and contract compliance.
• Strong attention to detail and accountability for regulatory and unemployment processes.
• Proficiency with MS Office Suite (especially Excel).

ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties may be assigned)

• Gather timekeeping data on hours worked for each employee and review the downloaded information for completeness and accuracy.
• Contact various department supervisors for any missed times.
• Process weekly transfer of payroll data to Paylocity.
• Receive approval from upper management for payment when needed.
• Process manual checks as needed.
• Gather timekeeping data on hours worked for each contracted associate and review the downloaded information for completeness and accuracy
• Supply hours to the accounting department ensuring their accuracy.
• Supply weekly hours to the appropriate staffing agency and generate an AP check request.
• Compile payroll data such as garnishments, vacation time, insurance, labor allocation, and 401(k) deductions.
• Updates, monitors and maintains eligible salary adjustments/increases based on union contract and review dates.
• Reports vacation, PTO, paid leave and personal/holiday use.
• Maintains working relationship with union officials and adheres to terms of labor contract concerning the processing of union dues.
• Maintains and processes all Unemployment Notices of Entitlement and potential charges in a timely, efficient manner.
• File all appeals and collect, organize all necessary work and termination paperwork, and coordinate participation by all necessary parties.
• Greets, interacts with and supplies information to job applicants, employees, department heads, and public and private agencies.
• Partners with employees and management to communicate various human resource policies, procedures, laws, standards and other government regulations.
• Answers and transfers telephone calls as necessary to various departments within organization.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.