Human Resources Coordinator - Compliance & Payroll

Responsible for promoting the agency to prospective employees, volunteers and the community. Ensures the organization complies with all federal, state and local laws and regulations while the organization strives to achieve best practices in human resource development. Knowledge of business and management principles involved in planning, resource allocation, human resources modeling, leadership techniques, training, and coordination of people and resources.

Primary Duties & Essential Functions:

• Collect & process payroll information for all employees including processing new hires, position changes, rate changes, and demographic changes
• Complete spread sheet, review payroll, and send letters for changes.
• Handles the termination process to include removing from the HCM and sending termination letters.
• Enroll new hires in database for insurance/retirement.
• Complete forms needed by staff to include employment verification, housing, mortgage and student loans.
• Handles tuition reimbursement.
• Maintain compliance of licenses and certifications and input into HCM.
• Handles employment referral bonus program including tracking and reporting.
• Process agency ladder applications, review for accuracy.
• Responsible for implementation and ongoing maintenance of benefit programs such as health and welfare, HRA and FSA plans, 403(b), pension, wellness
  programs and employee communication.
• Administers FSA & HRA plans.
• Files annual reports and review process, including EEO-1, ACA, and PCOR.
• Key person for HCM to manage compliance of HCM and set up and run reports to include Operations Committee Reports, Surveys & SEIU for example.
• Completes surveys to include preparing reports.
• Acts as backup for other HR team members
• As this list of duties and responsibilities are not intended to be all-inclusive, other tasks and responsibilities may be assigned from time to time as business needs require.

Required Education, Knowledge and Skills:

• Bachelor's degree in human resources management or related field with one (1) years' experience preferred.
• Or an associate's degree with two (2) years’ experience in payroll.
• Human Resources Certification preferred.
• Requires proficiency in use of Microsoft Excel, Word and HRIS Systems

Abilities and Working Conditions:

• Must have attention to detail, dependability, self-control, integrity, leadership and initiative.
• Must have a valid NYS driver’s license.
• Must be able to lift and carry up to 25 pounds with or without reasonable accommodation.
• Willingness to respond to the needs of a culturally diverse population.
• Ability to be seated and use computer equipment for several hours per day.
• Ability to deal positively with changing priorities in a fast-paced environment.
• Display a positive, professional and proactive attitude to accomplish quality work that is in line with the agency’s mission statement.
• Seek opinions, alternative viewpoints in decision making. Understand and respect the expertise and experience of others, appreciate the different views, and the perspective and limitations of other individuals.
• Exhibits a professional, friendly and courteous demeanor with internal and external constituents.

Pay: From $62,400 - $67,000 per year

Vanderheyden is committed to the Sanctuary Model - a blueprint for clinical and organizational change which, at its core, promotes safety and recovery from adversity through the active creation of a trauma-informed community. The Sanctuary Model's focus is not only on the people who seek services, but equally on the people and systems that provide those services.

Vanderheyden Hall Inc., as an Equal Opportunity Employer, does not discriminate in its hiring or employment practices on the basis of gender, race or ethnicity, color, national origin, religion, age, disability, military or marital status, sexual orientation, gender identity or expression, prior arrest or conviction record or any other category protected by applicable federal, state or local laws.