Human Resources & Accounting Specialist

JOB SUMMARY: The Human Resources and Accounting Specialist assists with the day-to-day human resources duties and carries out responsibilities of the finance department. This position requires in-clinic responsibilities and is staffed during normal business hours.

ESSENTIAL DUTIES AND RESPONSIBILITIES:                                                       

Credentialing:

• Verifying practitioner documentation
• Tracking licensing requirements
• Tracking and managing practitioner Continuing Medical Education (CME) requests

Payroll Functions:

• Processing practitioner timesheets
• Recording practitioner time off requests
• Managing practitioner expense reimbursement requests
• Assists with practitioner orientation

Accounts Payable (AP):

• Processing vendor invoices
• Coding expenses
• Issuing payments
• Following up on vendor communication

Accounts Receivable (AR):

• Invoice processing (rent, outside services)
• Managing client billing
• Handling payment processing
• Processing deposits

Miscellaneous:

• Greets and directs visitors/vendors
• Acts as a resource internally & externally
• Support, organize, coordinate, and facilitate administrative duties as assigned

SUPPLEMENTAL DUTIES AND RESPONSIBILITIES:

• Remain punctual, reliable, and available for coverage if applicable
• Maintain a positive and respectful attitude while supporting the clinic’s vision
• Work effectively under pressure in a fast-paced environment
• Maintain a neat and well-groomed professional appearance
• Maintain confidentiality of all information acquired through clinic employment
• Establish and maintain positive working relationships with providers, internal personnel, and outside facilities
• Abide by clinic protocols, ergonomic recommendations, and OSHA standards
• Adhere to the clinic philosophy and provide comprehensive care according to a patient-centered healthcare clinic

WORKING CONDITIONS:

• Is subject to interruptions, deadlines imposed and frequent problem-solving activities
• May be subject to hostile and emotionally upset patients, staff, and personnel from other agencies.
• Standard Office Environment

PHYSICAL DEMANDS:

• Must possess sight/hearing senses, or use prosthetic devices that will enable these senses to function adequately
• Sit for several hours
• Repetitive motions involving use of phone and keyboard
• Subject to lifting and carrying supplies averaging 25 pounds   

EDUCATION:

• Minimum: High School Diploma
• Desired: Associate’s degree in Business, Accounting or Human Resources

EXPERIENCE:

• Minimum: 1-3 years in a customer service-oriented position
• Desired: 1-3 years of hands-on experience in accounting, payroll, and credentialing

KNOWLEDGE:

• Ability to work independently and communicate well with practitioners
• Excellent verbal and written communication skills
• Knowledge of accounting and HR software
• Knowledge of PC, Windows, & Microsoft Office
• Ability to multi-task