Human Resource Specialist/Payroll Clerk Generalist

Job Title: Human Resource Specialist/ Payroll Clerk Generalist 

Job Summary: This is a dual role position.

The Human Resource Generalist portion of this position will execute the daily functions of the Human Resource (HR) department including records & data keeping, hiring, interviewing staff, initiating training, administering pay, benefits, and leave, and enforcing company policies and practices as directed. As the Payroll Clerk Generalist, this position facilitates payroll, payroll taxes, compiles, and maintains payroll & benefits records & processes.

Human Resource Specialist

Duties/Responsibilities:

• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
• Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.
• Conducts or acquires background checks, employee eligibility verifications and other hiring processes. Maintains Employment Database.
• Implements new hire orientation and employee recognition programs.
• Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Attends and participates in employee disciplinary meetings, terminations, and investigations as directed.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance. Processes garnishments.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Manages ADP Workforce Payroll System & Wages
• Ability to work overtime, as may be necessary for business operations
• Performs other duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems.

Education and Experience:

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• At least four years of Human Resource management experience required.
• At least two years Payroll processing experience required
• SHRM-CP a plus.
• ADP Workforce a plus

Payroll Clerk Generalist

Essential Duties

• Compiles payroll data such as hours worked; sales volume, bonuses, and commissions; monies to be withheld for taxes; employee contributions to insurance and retirement plans; etc., from time sheets and other records.
• Updates master payroll records by verifying and recording changes affecting net wages such as federal and state tax exemptions, insurance coverage, etc., and data concerning compensation increases, promotions and/or transfer of employees between departments.
• Computes wages and deductions, reviews for accuracy and posts to payroll records.
• Prepares and issues paychecks.
• Keeps records of leave pay and nontaxable wages.
• Prepares periodic reports of earnings, taxes, and deductions.
• Manages all HR related functions: Hiring, investigations, separations, training, documents, etc. 
• Prepares/files all hiring and termination paperwork including COBRA letters.
• Maintains employment database & records for vacations and sick-day eligibility.
• Processes all employee insurance forms and insurance payments in coordination with office manager.
• Understands employee payroll issues, and communicates solutions effectively, professionally, and respectfully.
• Maintains professional appearance and neat work area.
• Other tasks as assigned. 

Qualifications 
 To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience 

• Bachelor's degree (B.A.) from four-year college or university; three years related experience and/or training; or equivalent combination of education and experience.
• Minimum of Four years related experience and/or training; or equivalent combination of education and experience.

Language Skills 

• Ability to read and comprehend simple English instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
• Ability to read and interpret English documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak English effectively before groups of customers or employees of organization.
• Ability to develop &, lead trainings, meetings
• Ability to correspond with Department Managers
• Bi-lingual a plus

Mathematical Skills 

• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.
  • Ability to develop & multiplate spreadsheets

Reasoning Ability 

• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
  • Ability to process Government documents

 Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged sitting & standing
• Prolonged operation of Computer, telephone, accounting equipment & databases
• Prolonged use of other office type equipment
• Periods of walking
• Prolong periods of employee & vendor interactions

THIS IS AN OUTLINE OF THE ROLES & RESPONSIBILITEIS AND MAY NOT BE ALL INCLUSIVE