HRIS Analyst

Job Title: HRIS Analyst

Department: Office of People and Culture

Position Reports to (Position Title): AVP of People and Culture & Director of Compliance; SVP Legal & Compliance, People and Culture

Effective Date:

Position Class (Exempt or Non-Exempt): Exempt

Position Type (Full Time or Part Time): Full Time

Is this a Primary or Additional Position: Primary

Job Summary

The Human Resources Information Systems Analyst’s primary focus is on implementation, support and maintenance of HR reporting and systems. This role is a highly skilled technical position requiring knowledge of HR reporting systems and University Policies related to salaries, benefits, payroll, and personnel decisions. 

Position requires acuity for technology and understanding of dependencies and relationship of data systems and workflow processes. Work involves the responsibility to establish and maintain complex employee personnel and payroll records.   The employee interacts with all aspects of the University's community including the executive/administrative/clerical staff as well as the general public.  The employee must exercise judgement and discretion in its relationships with this diverse group. Employee serves as a member of the Office of People and Culture Team and helps service University employees and constituents.

This individual has broad knowledge across all aspects of human resources including but not limited to recruiting, compensation, benefits, employee relations, employee recognition, wellness and training and development.   This is a 12-month, full-time, exempt position reporting to the SVP of Legal, Compliance and People and Culture.  

Duties/Responsibilities

• Serve as a system administrator for HR systems and applications
• Acts as a single point of contact for HR systems, data, and internal and external reporting, and improves HR processes. 
• Proactively supports the delivery of HR processes, reports, and HR compliance. This includes areas such as salary, benefits, recruiting, hiring and attrition, etc.  
• Collaborates with system maintenance during system upgrades and patches
• Work with developers to coordinate the implementation of ERP system and system maintenance process and document its overall results
• Identifies new opportunities where HR can add value to the client/department
• Assist department managers/directors with compensation and HR information on an as needed basis
• Reviews and benchmarks the internal and external environment to improve HR policies and initiatives. 
• Maintains knowledge of progressive HR practices and key trends, particularly those in an academic setting
• Manages specific projects as determined in the annual HR operational plan.  Participates in functional and cross-functional projects
• Works with HR Team members so service levels are covered in the event of the absence of any team member.
• Works closely with our campus partners to provide HR services as needed: Controllers Office, Academic Affairs, Financial Affairs, Information Technology
• Processes benefit carrier invoices for assigned areas. This includes reconciliation of monthly billing invoices with carriers and accounting      
• Processes reporting for employee records and/or positions, including salary, benefits, position ID’s, vacation payouts, etc.
• Reports changes in enrollment and benefit selections to various carriers for those employees in respective campus units  
• Assists in other human resource projects, events and federal reporting guidelines as required to meet the demands of the University

Required Skills/Abilities

• Exceptional technical and oral communication, writing skills, and critical thinking skills
• Must be able to balance the needs of the employee with the needs, policies and practices of the University as well as legal requirements 
• Demonstrated commitment to diversity, equity and including, including the understanding and appreciation for cultural differences that impact a college campus
• Ability to use discretionary judgment and maintain confidentiality 
• Project Management Skills
• Labor law knowledge Skills
• Ability to deliver effective presentations to groups of employees
• Commitment to teamwork
• Outstanding interpersonal skills and desire to connect with individuals
• Strong computer skills, with proficiency in Microsoft Word, Office Suite, and Excel
• Competency in HRIS database programs (Ellucian)
• Excellent problem-solving abilities, leadership, and time management skills

Education and Experience

• Minimum Education Requirement: 
• Bachelor’s Degree in business, sociology or psychology
• Minimum Work Experience: 
• Passion for diversity, equity and inclusion efforts
• Previous experience in Human Resources Operations or HR reporting field/technical analyst skills
• Ability to successfully balance and manage multiple tasks in an active, fast-paced environment
• Excellent oral, written, computer, and fiscal management skills
• 3 years of relevant experience in areas of responsibility
• Experience with HRIS Information Systems   
• Preferred Qualifications: 
• 5 years knowledge and experience in human resources and payroll;
• Master’s Degree in Business or Human Resources   
• Professional experience, preferable in higher education;

Physical Requirements

• Must be able to lift and carry equipment and supplies weighing up to 40 pounds
• Must be able to bend, stoop, and reach
• Manual dexterity to efficiently operate a computer keyboard and other business machines
• Near vision sufficient to read written communications and computer display screens
• Adequate hearing to communicate effectively in person and by phone

Work Conditions

• Work is primarily indoors, but requires the incumbent to be in an outdoor environment when traveling between campus buildings or being off-campus
• Standard office hours are 8:30 a.m. to 5:00 p.m.
• Overtime hours may occasionally be necessary to meet project deadlines
• Incumbent will be exposed to frequent noise caused by telephones and office machine

Important Note

This is not an exhaustive list of all responsibilities, duties, and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs.  

Benefits and Perks of Life at JU:

• Generous paid time off, including vacation, sick leave, jury duty, and bereavement leave 
• Paid Federal Holidays 
• Additional time off for Thanksgiving, Winter holidays, and Spring Break 
• FSA/HSA eligibility 
• Retirement plan with a dollar-for-dollar University match of up to 6% following the vesting period 
• Robust health benefits (medical, dental, vision) 
• 100% Employer-Sponsored benefits: Short Term Disability (buy-up option available), Long Term Disability, Employee Assistance Program, Life Insurance, Parent Leave 
• Additional benefit options: Accident coverage, Pet Insurance, Legal, Critical Illness, Dependent Life 
• Tuition benefits for employees, spouses, and dependent children up to 26 years of age 
• Domestic Partner benefit eligibility 
• Veteran and Military Service Support Program 
• Discounted on-campus dining meal plans; 2 free meals per week during Fall and Spring semesters 
• Monthly wellness initiatives 
• Service awards & Recognition programs 
• 10% discounts at the on-campus JU Bookstore, School of Orthodontics 
• Free Microsoft Office downloads to personal computers/devices 
• Free on-campus parking 
• Access to campus amenities, including the fitness center, resort-style pool, and library 

Disclaimer: Benefits and time-off programs are subject to eligibility requirements and may vary based on position and employment status.