HR Payroll Specialist (f/m/d) NL + International Scope
Westlake • Rotterdam, Netherlands • Full Time
Posted on Wed, Apr 22, 2026
- Job Description and Responsibilities:
- Accurately and efficiently process bi-weekly and semi-monthly payrolls across multiple states and Canada.
- Prepare required information for Workers’ Comp, Accounting, and 401(k) program annual audits.
- Assist the Finance department with both Internal and External audits.
- Process new benefit enrollments and updates for qualifying life changes using the Benefit Provider's websites.
- Prepare and process monthly benefit invoices.
- Provide FMLA, STD, and LTD documentation to employees, as needed.
- Initiate Life claims and assist the family of the employee as needed.
- Complete the onboarding of new hires into the dedicated HRIS.
- Prepare and process year-end tasks, including, but not limited to, audits, W-2, T4, tax reconciliations, and ACA filings.
- Prepare and process 401(k) contributions in compliance with required timelines.
- Accurately update payroll records, including changes in exemptions, insurance coverage, savings deductions, job titles, and transfers.
- Set up and maintenance of direct deposit and electronic transfers to bank accounts.
- Will ensure payroll balances and conduct reconciliation activities as needed.
- Determine payroll liabilities by calculating federal and state income and social security taxes, and the employer’s social security, unemployment, and workers' compensation payments.
- Maintain payroll guidelines by creating and updating policies and procedures to ensure efficient and accurate payroll practices.
- Prepare and make recommendations for journal entries.
- Other tasks, duties, and responsibilities as assigned by the Human Resource Director, in support of the company's needs.
- Education and Training:
- Required: Associate degree, or five (5) or more years of relevant experience, or an equivalent combination of education and experience required.
- Preferred: BS degree (or equivalent) in accounting is preferred but not required. CPP designation is a plus.
- 3 to 5 years of direct payroll experience and payroll tax reporting.
- Experience with an HRIS/Payroll system is required. Experience with the UKG platform is a plus.
- General Requirements / Technical Requirements & Skills:
- Ability to read, analyze, and interpret financial reports and legal documents. Ability to respond to common inquiries from vendors, regulatory agencies, or members of management.
- Ability to work with the fundamentals of Accounting and General Business Acumen.
- Ability to shift priorities in an active business environment while adhering to required timelines.
- Ability to interact harmoniously with all staff members. Strong, positive customer service approach.
- Strong attention to detailed accuracy and problem-solving skills.
- Proficient with Microsoft Office Suite and Payroll Software.
- Certificates, Licenses & Registrations:
- Employee must be able to meet requirements for drug screen, background check, physical, and medical ability to perform the essential duties of the position.
- Regular onsite attendance during prescribed work hours and days, to include overtime.
- Individuals with degrees and/or certifications are required to provide proof of completed degree or certification to receive preferred consideration.
- Work Authorization / Security Clearance:
- Employee must be a U.S. citizen or able to independently obtain legal work authorization to work in the U.S.