HR & Payroll Operations Specialist

We're not your typical workplace!

We work hard, move fast, laugh loudly, and occasionally swear like sailors when things get chaotic. If you're looking for a super buttoned-up corporate environment where everyone whispers in business casual... this probably isn't your place.

Around here you'll find:

• Flip flops, hoodies, and dogs in the office
• Beer in the fridge after a long week
• Smart people who don't take themselves too seriously
• Honest conversations and a lot of sarcasm
• A team that genuinely likes working together

What you won't find:

• Micromanagement
• Corporate buzzword bingo
• People clutching pearls over a four-letter word
• A culture of walking on eggshells

That said - this role is not easy.

We need someone who can juggle payroll deadlines, seasonal hiring chaos, onboarding logistics, compliance tracking, recruiting coordination, spreadsheets, system audits, and approximately 47 browser tabs at one time without spontaneously combusting.

This position is highly detail-oriented, system-heavy, and deadline-driven. You'll serve as a central coordination point between HR, Finance, hiring managers, and seasonal employees supporting operations in some pretty unique environments.

If you love organized chaos, checklists, solving problems, and keeping things from falling apart behind the scenes, keep reading.

You'll Probably Love This Job If You:

• Are weirdly satisfied by organized spreadsheets and clean tracking systems
• Like being the person who keeps things running behind the scenes
• Can balance detail work with constant interruptions
• Don't panic when priorities shift quickly
• Read instructions carefully enough to know that, to be considered for the role, you'll need to
• include your favorite type of dog in the "Why are you the best candidate for this role?" application question.
• Can communicate with everyone from executives to seasonal field staff
• Enjoy fixing problems before anyone else notices them

You Probably Won't Love This Job If You:

• Need constant structure and hand-holding
• Hate deadlines
• Get overwhelmed easily by competing priorities
• Want a slow-paced environment
• Take yourself extremely seriously

What You'll Be Doing

Payroll & Compliance Support

• Supporting ADP payroll administration and employee updates
• Coordinating direct deposit setup, tax forms, and payroll communications
• Assisting with year-end payroll activities (W-2s, tax updates, ACA/FAMLI, etc.)
• Monitoring tax accounts, SmartCompliance items, and payroll reporting

HR Administration

• Managing employee records across systems like ADP, JAMIS, WorkBright, and ATS platforms
• Coordinating onboarding documentation and I-9 compliance
• Maintaining employee files, policy acknowledgements, organizational charts, and handbook tracking
• Handling employment verifications and government investigation requests

Recruiting Support

• Posting jobs and managing requisitions
• Scheduling interviews and supporting hiring managers
• Screening resumes and coordinating pre-employment processes
• Managing ATS tracking, dispositions, and background checks

Benefits Coordination

• Benefits invoice reconciliation and carrier billing audits
• Background check invoice reconciliation
• Supporting unemployment claims and workers' compensation administration

We care a lot about doing good work, supporting each other, and building a workplace where people can be themselves. We're professional when it matters, but we're also human.

If that sounds like your kind of environment, we'd love to hear from you!