HR & Payroll Assistant

Job Title: Temporary HR & Payroll Assistant (Maternity Leave Coverage) 

Department: Administrative  

Reports to: Chief Financial Officer (CFO) 

Hours: Part-time (25 hours/week)  

Duration: Approximately 6-7 months (August 3rd Start Date)

Type: In-Person 

FLSA: Non-Exempt  

A. Overview

The Temporary HR & Payroll Assistant provides administrative support for human resources and payroll functions during a maternity leave coverage period. This role is responsible for processing payroll, maintaining employee records, assisting with benefits administration, supporting on-boarding and off-boarding efforts, and providing excellent customer service to employees and management.  

B. Key Duties and Responsibilities

Payroll Administration

• Process bi-weekly payroll accurately and on time.  
• Review timesheets for completeness and accuracy.  
• Maintain payroll records and employee earnings information.  
• Process new hire, termination, and status change transactions.  
• Coordinate with payroll vendors and accounting staff as needed.  
• Process monthly expense reimbursements.  

Human Resources Support

• Maintain confidential employee personnel files and HR records.  
• Assist with recruitment efforts within Agency’s HRIS modules.   
• Assist with onboarding and offboarding activities such as creating offer letters, conducting background checks, and conducting new hire payroll and benefits orientation.  
• Track employee leave requests, including compliance with applicable leave laws.  
• Support new hire and life event benefit enrollment.  
• Reconcile and submit payment for monthly benefit vendor invoices.  
• Process Department of Unemployment Assistance and Employment verification requests.  
• Maintain HR databases and reporting systems.  

Administrative Support

• Answer employee questions regarding payroll procedures.  
• Support audits and year-end payroll processing.  
• Other duties as assigned or requested by the Chief Financial Officer. 

C. Required Qualifications

• Associate degree in Human Resources, Accounting, Finance or related field plus one to two years related HR experience.  
• HRIS and payroll system experience (Paylocity or similar platform).   
• Strong skills in collaboration, critical thinking, judgment, ethics. 
• Detail and deadline oriented.  
• Ability to build and effectively manage interpersonal relationships with employees of all levels of the Agency as well as with collateral contacts. 
• Ability to demonstrate cultural competence and work productively with diverse populations within the Agency and collateral contacts. 
• The position requires the ability to sit for sustained periods of time, travel and drive.  
• Occasionally required to lift up to thirty pounds. 

D. Preferred Qualifications:

• Bachelor's degree in Human Resources, Accounting, Finance, or related field or minimum two to three years of Human Resources and Payroll experience (preferably non-profit). 
• Experience with Massachusetts employment laws and payroll practices.  
• Knowledge of employee benefit administration.  
• Bilingual English/Spanish a plus. 

ABOUT FAMILY SERVICES OF THE MERRIMACK VALLEY

Family Services is a non-profit, social service organization located in Lawrence, MA. The organization helps more than 7,000 people in the Merrimack Valley each year through 20+ programs focused on youth development, parent education and emotional health. All of its services are infused with a sense of hope and possibility and enable individuals to thrive in their family, community, workplace and school. For more information, please visit www.FSMV.org. FSMV is an equal opportunity employer.

COMPENSATION AND BENEFITS

• This is a 25 hour per week, non-exempt, non-benefited position with a pay range of $27-$30 per hour, commensurate upon experience.  
• An opportunity to work with and learn from a team of dedicated, passionate individuals in a diverse environment that serves children, youth and adults.