HR & Accounting Assistant

The Cove Lakeside Resort located in West Kelowna, British Columbia's beautiful Okanagan Valley is a luxury all-suite resort. With a tranquil waterfront setting and majestic views of Okanagan Lake, we are a place where the beauty and solitude of nature is just 15 minutes from the shops and restaurants of downtown Kelowna.

The Cove Lakeside Resort provides competitive employment packages for its team members, including health benefits, competitive wages, employee discount program, employee events and incentives, on the job training and opportunities for advancement.

As an equal opportunity employer built on service excellence, our reputation is strengthened through our vision, mission and core values with the most important component our employees.  Without dedicated individuals on our team, we would not have achieved the level of success that we have come to be so proud of today. If you are looking for a long-term career or a start to a rewarding career in hospitality join our team of service excellence superstars today!

OVERVIEW

We are seeking a detail-oriented and motivated HR & Accounting Assistant to support both our Human Resources and Accounting functions. This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in accuracy and organization.

RESPONSIBILITIES

Human Resources

• Support full-cycle recruitment, including job postings, applicant screening, interview coordination, and preparation of offer letters
• Coordinate onboarding and orientation for new hires, ensuring completion of all required documentation and training
• Maintain accurate and up-to-date employee records in compliance with employment standards and company policies
• Support payroll preparation, including timesheet review and data entry
• Assist with the coordination of employee training, including scheduling, tracking, and ensuring completion of required programs
• Support employee engagement initiatives and company events
• Contribute to the development and review of HR policies, procedures, and training materials
• Help foster positive workplace communication and provide day-to-day HR support

Accounting

• Process accounts payable, including invoice entry, coding, and obtaining approvals
• Assist with accounts receivable functions
• Reconcile daily revenue reports from the Property Management System (PMS)
• Maintain accurate financial records and assist with month-end reporting and reconciliations
• Assist with rental pool accounting, including owner distributions, expense allocations, and reporting
• Support audits, year-end processes, and internal control procedures

General Administration

• Provide day-to-day administrative support, including filing, document preparation, data entry, and correspondence
• Assist with organizing and maintaining office systems, records, and supplies
• Support management with ad hoc projects and operational tasks as needed

REQUIREMENTS

• Previous experience in an administrative or office support role
• Strong communication skills and a professional, approachable manner
• Excellent organizational, time management, and multitasking abilities
• High level of accuracy and attention to detail, particularly with data entry
• Ability to handle confidential information with discretion and sound judgment
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Ability to work independently and collaboratively within a small team
• Self-motivated with a proactive approach to tasks
• Hotel or hospitality industry experience is an asset, but not required

Wage:  $24.00-$25.00 per hour plus summer incentive bonus

Job Type:  Permanent

Schedule:  Part Time – 25 hours per week working Monday-Friday 9am-2pm

Location:  Office Based at The Cove Lakeside Resort, 4205 Gellatly Road, West Kelowna, BC, V4T 2K2

We thank all interested candidates for their application; only those selected for an interview will be contacted.