HR/Accounting Specialist

Micro-Matics ‚Ä¢ Minneapolis, MN ‚Ä¢ Full Time

Posted on Thu, May 14, 2026

HR/Accounting Specialist Micro-Matics Inc. is a leader in providing high quality precision Swiss components and assemblies to some of the largest companies in the medical, aerospace, and commercial industries. We offer competitive wages, and a comprehensive benefits package with a safe and clean working environment. Overview of Job: The Office Assistant supports daily administrative operations within a manufacturing environment, providing cross-functional assistance to Human Resources, Purchasing, Customer Service/Order Entry, and Accounting. This role plays a key part in maintaining accurate system data, supporting production flow, and ensuring timely communication between internal teams, vendors, and customers. This position is designed to grow with the organization, offering the opportunity for expanded responsibilities. Responsibilities Human Resources Support

Assist with onboarding, including new hire paperwork and orientation scheduling
Maintain employee files in compliance with company policies and regulations
Process weekly payroll for hourly and salaried employees, ensuring accuracy and timeliness
Ensure proper handling of garnishments, benefits deductions, and taxes

Accounts Receivable / Accounts Payable Support

Assist with invoicing and ensure alignment with shipped orders
Process vendor invoices
Help resolve billing discrepancies with vendors and customers

Order Entry / Customer Support

Assist with entering customer orders in the ERP system with a high level of accuracy
Verify pricing, part numbers, and delivery requirements

Purchasing Support

Create and track purchase orders for raw materials, outside services, components, and supplies
Follow up with vendors on order status, lead times, and delivery schedules
Maintain accurate purchasing data within the ERP system
Assist in resolving discrepancies with receipts and invoices

Requirements

High school diploma required; associate degree or related coursework preferred
2-3 years of experience in an administrative role, preferably in manufacturing
Familiarity with ERP systems (i.e.: order entry, purchasing, AR, AP) preferred
Experience with payroll processing or payroll systems (i.e.: Paycor)
Proficiency in Microsoft Office (Excel, Word, Outlook); intermediate excel skills preferred
Basic understanding of production processes, purchasing, or accounting is a plus

Skills & Competencies

Strong attention to detail and data accuracy
Ability to manage multiple priorities in a deadline-driven environment
Effective communication across office and production teams
Problem-solving mindset with a proactive approach
Ability to maintain confidentiality and handle sensitive information
Team-oriented with flexibility to support various departments

Benefits

Competitive wage
Paid PTO & holidays
Medical, dental, vision, H.S.A
401k & match
Monthly & annual incentive plan

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