HCSS Accounts Payable Specialist

JOB DESCRIPTION

Performs routine calculating, posting and verifying duties to provide primary financial data for use in maintaining accurate and timely payment records for assigned supplier vendors and/or employee reimbursements for internal departments. Assist with projects related to Disaster Recovery Finance as needed.

This position is only partial remote. Some onsite is required (Galveston, TX). Previous accounts payable experience is required.

ESSENTIAL JOB FUNCTIONS

• Verifies, audits, and approves disbursement of funds for assigned vendors via Purchase Order (PO) voucher entry and/or non-purchase order (Non-PO) voucher entry and/or Travel/Expense voucher within the Financial Management System (FMS) Accounts Payable or Expense Modules. Obtains appropriate approvals authorizing payments using departmental signature or approval information housed within FMS.
• Compiles, analyzes and interprets data regarding payment disbursement for goods and services applying thorough knowledge of procurement and University policies and guidelines including taxability and/or IRS-reportability of certain transactions.
• Interfaces with UTMB Supplier Management team as necessary to assure accurate data in the supplier database.
• May research payments not correctly posted to vendor or departmental accounts and returned check mail.
• May monitor incoming payment inquiries from departmental end-users and/or suppliers and perform research related to such inquiries.
• May initiate or perform voucher reversals, adjustments, credits or cancellations for payment to correct payment errors.
• May post and process payments for goods and services by generating the FMS PayCycle process per pre-determined schedule. Prepares payment data/information daily for check mailing, EFT, ACH and Treasury Wire record.
• May interface with IT staff related to FMS Paycycle problem resolution.
• May respond to non-routine correspondence or telephone contacts within guidelines established by supervisor.
• Retrieves information regarding vendor or employee payment records and balances within FMS.
• Utilizes ImageNow online imaging system to review and obtain scanned supporting documents.
• May provide data input support for ImageNow online imaging system and/or other clerk related duties.
• May perform records retention duties related to files produced by Accounts Payable department.
• Performs other duties as assigned regarding gathering support for projects associated with declared disasters.

Marginal or Periodic Functions

• Adheres to internal controls and reporting structure.
• Performs related duties as required.

KNOWLEDGE/SKILLS/ABILITIES

• 10 key by touch
• Billing or Accounts Payable volume processing
• Data entry through computer terminal
• Detail and accuracy oriented
• Customer service oriented
• Knowledge of current financial systems
• Proficient knowledge of Microsoft Office

EDUCATION & EXPERIENCE

Minimum Qualifications:

• Three years of related experience.

WORKING ENVIRONMENT/EQUIPMENT

Standard office environment. Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

This is a contract position through UTMB HealthCare Systems Staffing. No benefits are associated with this position, with the exception of the 401k retirement plan offered through Healthcare Systems Staffing.