Grants Compliance Manager

As the Grants Compliance Manager at JASA, you'll play a critical role in ensuring the financial integrity and compliance of the organization’s government and foundation-funded programs. Working closely with Program Management, Development, Finance, and external funders, you'll oversee contract budgeting, financial reporting, grant compliance, audits, and contract administration to support JASA’s mission of serving older adults throughout New York City.

Shift Schedule

Monday–Friday, 9AM–5PM

Hours Per Week

35

🌟 Why You'll Love Working at JASA

JASA is one of New York City's largest and most trusted nonprofit organizations serving older adults. As Grants Compliance Manager, you'll help ensure that critical funding is managed effectively and compliantly, allowing JASA programs to continue delivering life-changing services to thousands of older New Yorkers.

Top Reasons to Join Us

Meaningful Impact

• Support programs that provide essential services to older adults throughout New York City
• Help maximize and protect funding that directly supports vulnerable populations
• Play a key role in maintaining compliance and financial sustainability

Strategic Leadership

• Serve as a trusted advisor to Program Management and organizational leadership
• Lead financial compliance efforts across multiple government and foundation-funded programs
• Influence organizational processes and financial best practices

Collaborative Environment

• Partner with Finance, Development, Program Operations, and external funders
• Work closely with auditors, government agencies, and foundation partners
• Join a mission-driven team committed to excellence and accountability

Professional Growth

• Expand expertise in grants administration, government contracting, compliance, and nonprofit finance
• Lead training initiatives and process improvement projects
• Gain exposure to organizational budgeting and strategic financial planning

What You'll Be Doing

As Grants Compliance Manager, you'll oversee grant and contract compliance activities, budget development, financial reporting, audits, and funder relations to ensure organizational and regulatory compliance.

Grant & Contract Budget Management

• Develop contract budgets, budget modifications, and proposal budgets for New York City and State agencies
• Collaborate with Program Management to create and monitor grant budgets
• Prepare foundation budgets and financial reports in partnership with the Development team
• Develop cost allocations and compliance protocols for new contract awards
• Support the preparation of the organization's annual budget and financial reforecasts

Contract Administration & Compliance

• Coordinate preparation and submission of contract documentation to funders
• Obtain required signatures, insurance certificates, and supporting documentation
• Submit required documents through platforms such as NYC Passport, State Financial System (SFS), and other funder systems
• Manage annual contract renewal, budget modification, and closeout processes
• Prepare and submit subcontractor logs and compliance documentation

Financial Reporting & Invoicing

• Produce monthly, quarterly, and annual invoices for government-funded contracts
• Generate and distribute financial reports for funded programs and awards
• Monitor spending and compliance with grant budgets and funding requirements
• Prepare documentation related to fringe benefits and funder reporting requirements
• Analyze and reconcile self-insurance costs and liabilities

Audit & Regulatory Compliance

• Serve as the primary point of contact during audits and compliance reviews
• Coordinate document requests and responses with auditors and funders
• Prepare and submit tri-annual Indirect Cost Rate (ICR) reports
• Stay current on federal, state, and local grant regulations and requirements
• Ensure organizational policies and practices remain compliant with funding requirements

Training & Program Support

• Lead trainings on budget development, financial reporting, and compliance procedures
• Provide guidance to Program Management regarding contract spending and compliance requirements
• Respond to budget and financial reporting questions from program staff
• Support continuous improvement of financial policies, procedures, and internal controls

Process Improvement

• Identify opportunities to improve efficiency and streamline workflows
• Develop and implement new procedures to strengthen compliance and operational effectiveness
• Support organizational initiatives that improve financial management practices

What You'll Need

Education

• Bachelor's Degree required
• Master's Degree preferred

Experience

• Minimum of five (5) years of grants administration experience
• Experience managing government-funded social service contracts required
• Experience working within a complex nonprofit organization heavily funded by government contracts required
• Prior supervisory experience preferred

Technical Knowledge

• Expert knowledge of grants administration and compliance requirements
• Strong understanding of New York City and New York State government funding agencies, including HRA, DOHMH, and DFTA
• Advanced proficiency in Microsoft Excel
• Proficiency with Microsoft Office Suite, including Word, PowerPoint, and Visio
• Expert knowledge of Intacct financial software
• Ability to learn and utilize additional financial and program-specific software systems

Skills & Competencies

• Strong financial analysis and budget management skills
• Excellent organizational and project management abilities
• Ability to manage multiple priorities and deadlines simultaneously
• Exceptional written, verbal, and interpersonal communication skills
• Strong relationship-building and stakeholder management capabilities
• Ability to work independently and exercise sound judgment
• Strong attention to detail and commitment to accuracy
• Knowledge of nonprofit financial management and grants administration best practices

Benefits at a Glance

JASA offers a comprehensive benefits package designed to support your well-being and future:

Health & Wellness

• Medical, Dental, and Vision coverage options
• Employee Wellness Programs (fitness + mental health support)
• Employee Assistance Program (EAP)

Retirement Savings

• 403(b) retirement plan

Generous Time Off

• Paid vacation time
• Holidays and floating holidays
• Paid time off for work-life balance

Professional Development

• Training and continuing education opportunities
• Career growth within the organization

Employee Recognition

• Employee recognition programs celebrating contributions

EEO Statement

JASA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other protected classification under federal, state, or local law.